Executive Assistant, Scripted TV

Who We Are:

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

WME is a division of Endeavor, the leading global entertainment, sports, and content company. We seek a highly organized, detail-oriented, and resourceful Executive Assistant to support a top Agent in the Television Department.  

Qualifications of the Ideal Candidates:  

• Dependable and disciplined with a high level of initiative. 
• Passion for Television, and genuine interest in supporting the daily responsibilities of a TV Scripted Agent, their business and clients.

• Comfortable providing essential administrative support in a fast-paced, high-volume environment, able to function under tight deadlines, has experience managing information like daily schedules & calendars and data organization for both Agent and Clients, as well as client bookings, travel, Agents expenses. 
• Detail-oriented organizational skills, communication, and writing abilities. Responds with urgency and asks intelligent questions to ensure alignment with Agent.
• The desire to embrace and improve the efficiency of the existing structure of this office’s workflow processes to help improve and streamline this executive’s core business. 
• Willingness for a minimum 1-year commitment is strongly preferred.
• Applicants must be prepared to work extended hours, averaging approximately 12 hours per day from Monday to Friday. There may be occasional weekend hours required to complete larger projects.
• Effective communication is essential for this role, which requires someone who can respond promptly at any time of day.

Essential responsibilities, all of which require close attention to detail: 

• Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), maintain spreadsheets, and draft correspondence. 
• Organize, track, draft, and respond to email correspondence, including sorting & screening emails and requests to determine priority levels and action items. 
• Research and aid in preparing materials for presentation decks, including gathering, compiling, verifying, and analyzing information and data for memos, reports, presentations, etc. 
• Liaise professionally with internal staff, external clients, and other industry leaders & executives (managers etc.), including using good judgment to independently troubleshoot and resolve issues in line with business objectives. 
• During meetings and phone calls, take notes to identify, discuss, and implement the action items. 
• Maintain and implement administrative procedures in line with company policies and procedures, such as business travel arrangements and the preparation of monthly expense reports for review and approval. 
• Track contracts & payments and update client calendars & payment histories through a series of detailed grids. 
• Basic contract review. 
• Participate in special-project assignments or personal assistant tasks, on an as-needed basis.

Core competencies, qualifications, and experience: 

• Professional, dependable, organized, resourceful, and proactive with good judgment, discretion, and communication skills (both written and verbal), a friendly and open demeanor with the ability to maintain confidentiality, a “can-do” positive attitude, and a willingness to “go that extra mile.” 
• Comfortable with managing a high volume of work while still maintaining critical attention to detail, juggling multiple priorities while working on numerous projects, strong task-management skills with minimal supervision, handling complex instructions with care and follow-through, and demonstrating overall accuracy and thoroughness in executing assigned tasks. 
• High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word, and PowerPoint), Adobe, etc. 
• Has a proven track record of problem-solving skills, prioritizing workload, adapting to changes, and efficiently managing one’s time – all while working in a fast-paced environment. 
• Bachelor’s degree and 5+ years of relevant administrative experie