UNIV - Grants Administrator I - Grants and Contracts Accounting

Job Description Summary

The Office of Grants and Contracts Accounting (GCA) is seeking a Grants Administrator for its Financial Reporting functional area. GCA has the primary responsibilities for compliance and post-award administration of the University’s complex sponsored research grants and contracts.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001328 Grants and Contracts Accounting

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

40

Work Shift

Job Description

This position is responsible for managing the initial set up of grants/contracts to include basic award information and  budget set up in order that spending can begin, assisting with training and providing support for external audit activities. This position will be working primarily in OurDay a complex Cloud Based Enterprise Resource Planning (ERP) System (WorkDay Product).

This position has direct interaction with representatives of external sponsoring agencies, MUSC faculty and staff to ensure smooth operation of departmental functions.  For the positions specific functions may be required to develop, propose, and implement departmental policies and procedures to enhance the efficiency and consistency of workflows and to ensure compliance with the Federal Uniform Guidance.

This individual will report to the Financial Reporting Manager.

Job Duties:

35% Commences Award Setup Upon receipt of finalized award:                                                         

• Execute and manage all aspects of the grant’s set up process in a timely and with a high degree of accuracy in OurDay . 
• Independently manages and conduct complex data input into the Award, Grant, Budget, and Task components of OurDay.
• Adhere and ensure compliance with the Federal Uniform Guidance and MUSC policies and procedures governing sponsored awards. 
• Facilitates and maintains communications with the Grant Manager, ORSP, Cost Center Managers, Award Contract Specialist, and Principle Investigators of the grant set up progress and completion in OurDay.

Responds to internal request for information related to the award set up data, relevant regulations and timelines.           

20%  Preparation of Award Modifications/Amendments:                                                                      

• Upon receipt of award modification or amendment initiates the changes to the original award document
• Ensures all related Ourday modules are updated (I.e. budget, invoicing )

15% Initiates Award Set-up Notification:                                                                                                   

• Facilitates the processing of notification to departments and principal investigators (PI) upon completion of set-up, revisions, added funds that the award is ready to accept expenditures.

15% Perform Departmental and University Administrative Functions:                                                

• Ensures completion of annual mandatory training by the established due dates.
• Regularly attends and actively participates in Staff and Team meetings.
• Submits leave request as prescribed by University policies.

10% Directs and Coordinates OurDay/ Office of Research and Sponsored Programs (ORSP) Integration Portal:                                                                                                                                                      

• Each day independently initiates and extract new awards transmitted through the OurDay/ORSP Integration Portal.
• Analyze and monitor the integration to identify rejected awards.

Coordinate with ORSP staff to troubleshoot and correct rejected transmitted award errors

5% Other Career Ladder Duties:

• In preparation for the next career step, assist Senior Grants Administrators with preparation of financial reports, grant closeout, manual journal entries and other task as assign by Sr Administrator.

                                 

Additional Job Description

Minimum Requirements: A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform j