Administrative Coordinator

Department Overview

With direct oversight from the Director of Education Programs and in collaboration with the Neurology Residency Program Director and fellowship program directors, the Program Coordinator serves as the primary coordinator for the Neuromuscular Medicine and Vascular Neurology Fellowship Programs and provides comprehensive administrative coordination for the Neurology Residency Program. This position manages day-to-day operational tasks for assigned programs and acts as a crucial liaison between residents, fellows, faculty, and program leadership. This position is integral to supporting ACGME accreditation compliance and program excellence under the direction of the Director of Education Programs.

 

*Please include a cover letter with your application and resume.

Function/Duties of Position

Neuromuscular Medicine Fellowship – primary coordinator• Annual recruitment process: application processing and screening, interview day coordination, website and promotional materials,evaluation and ranking procedures• New fellow onboarding: orientation schedule and calendaring• Accreditation compliance: ACGME documentation, annual program update support, site visit preparation• Didactic series coordination• Exam Proctoring• Semi-annual CCC support: schedule meetings, compile and distribute milestone and evaluation data for program director• Annual Program Evaluation support: pull evaluation reports and compile data for program director review• MedHub rotation schedules, schedule verifications, and absence tracking• MedHub evaluation form builds: implement updated evaluation forms in MedHub annually per program director review; manage all active evaluationsVascular Neurology Fellowship – primary coordinator• Annual recruitment process: application processing and screening, applicant host and liaison, interview day coordination, website andpromotional materials, evaluation and ranking procedures• New fellow onboarding: orientation schedule, rotation schedules, and calendaring• Accreditation compliance: ACGME documentation, annual program update support, site visit preparation• Semi-annual CCC support: schedule meetings, compile and distribute milestone and evaluation data for program director• Annual Program Evaluation support: pull evaluation reports and compile data for program director review• MedHub rotation schedules, schedule verifications, and absence tracking• MedHub evaluation form builds: implement updated evaluation forms in MedHub annually per program director review; manage all active evaluationsResidency Program – Operations Support• Residency didactic series: coordinate and schedule Thursday noon conference, Monday noon conference series, Friday noon conferenceseries• MedHub evaluation management: system setup, evaluation dissemination, completion tracking, compliance reminders• MedHub evaluation form builds: implement updated evaluation forms in MedHub annually per program director review; manage all active evaluations• Residency curriculum maintenance: maintain educational resources and support curriculum implementation• Resident handbook: develop and maintain, coordinate annual updates• Boot Camp coordination: annual 2-week orientation program for incoming PGY-2 residents including lectures, workshops, and simulation• Exam proctoring and coordination: RITE exam scheduling, registration, proctoring, and records• Conference attendance tracking: implement and maintain system per GMEC requirements• IT requests: submit and track technology requests for education programs• Alphagraphics Lead – business cards; graduation certificates if needed outside of GME spreadsheet• Away rotations (Neurohospitalist, Other)• Education Chief Support: Didactic support for education chiefs: scheduling, logistics, and materials coordination; Education chief handbook: maintain and coordinate annual updatesProgram Administration• Program Letters of Agreement (PLAs): develop and maintain PLAs for all programs across all participating sites• Graduation: full event coordination including certificate orders, logistics, and vendor management• Research Day coordination and support to Research Associate Program Director• Visiting Observer Program

Required Qualifications

Four years of general office or secretarial experience; OR 

An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR 

A Bachelor’s degree and two years of general office or secretarial experience; OR 

An equivalent combination of training and experience.

 

Additional certifications may be required based on the specific department the position resides in, as indicated by the position description.

 

Note:  Successful completion of a