Executive Assistant (ZR_25003_JOB)

This is a remote position.

Schedule:

21 hours per week:

• Monday to Friday: Strictly 7:00 PM – 10:00 PM EST (non-negotiable)
  

• Saturday and Sunday: Preferred 7:00 PM – 10:00 PM EST, but slight adjustments can be accommodated if needed
  

Responsibilities

• Take the lead on building SOPs from the ground up (especially for sales pipeline, metrics, lead flow, and backend systems)
  

• Automate and streamline internal and external communications—from appointment flows to lead follow-ups and team reminders
  

• Create and manage high-level calendar, task management, and operational workflows
  

• Track and analyze performance data, ideally with fluency in advanced Excel/Google Sheets
  

• Work cross-platform—comfortable bridging tools like spreadsheets, CRMs, scheduling platforms, internal comms, and custom dashboards
  

• Bring initiative and critical thinking to systems that don’t yet exist but are essential to implement
  

• Assist with daily calendar management, task scheduling, and email correspondence.
  

• Coordinate travel logistics and arrangements.
  

• Conduct online research and compile email summaries based on findings.
  

• Attend executive meetings, ensuring accurate minute-taking, note compilation, and action point tracking.
  

• Prioritize tasks for various teams, monitor progress, and provide regular updates to senior management.
  

• Assist with expense reconciliation, financial tracking, and bank account oversight.
  

• Handle office administrative tasks as directed and as necessary.
  

• Manage and organize internal documents, promotional materials, and digital folder structures.
  

• Act as a liaison between the executive and other departments, ensuring smooth communication and prompt resolution of requests and queries.
  

Requirements

• Exceptional attention to detail and organizational capabilities.
  

• Outstanding written and verbal communication proficiency.
  

• A minimum of three years of experience in an executive assistant role.
  

• Proficiency in MS Office Suite, especially Excel and Outlook.
  

• Ability to adapt and thrive in a fast-paced environment.
  

Highly Regarded Skills and Experience