Sr. Sponsored Programs Specialist

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The Sr. Sponsored Program Specialist (Pre-Award/Grants) will be responsible for successful execution of all pre-award administration under the supervision of the Director of Sponsored Programs.  This individual will serve as the back-up for post-award administration of the College of Engineering (CoE) and will be expected to function independently, efficiently, organized, and able to multi-task while handling a high volume of paperwork under high-pressured circumstances.

CORE JOB FUNCTIONS                                                                                           

• Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.

• Responds to general inquiries regarding sponsored program policies and procedures.

• Reviews grant applications to ensure accuracy.

• Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.

• Maintains the internal proposal documents and electronic records for assigned portfolio.

• Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents.

• Assists in the coordination of the project closeout.

• Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.

• Reviews award terms and conditions and discusses flagged items with faculty.

• Monitors sponsored programs subcontracting activity.

• Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

Education:

Bachelor’s degree in relevant field

Experience:  

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Skill in completing assignments accurately and with attention to detail.

• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

• Ability to process and handle confidential information with discretion.

• Ability to work evenings, nights, and weekends as necessary.

• Commitment to the University’s core values.

• Ability to work independently and/or in a collaborative environment.

DEPARTMENT ADDENDUM

Department Specific Functions

The Sr. Sponsored Program Specialist will be responsible, but not limited to the following duties:

Pre-Award

• Serve as a liaison between the CoE, Office of Research, UM departments, and  other institutions in processing proposals for submission to external agencies

• Provides assistance to faculty in proposal development and submission to sponsoring agencies

• Work directly with Faculty, subcontractors , and collaborators from other institutions to prepare proposals (new, renewals, supplements, transfers) according to UM and Sponsor policies

• Responsible for creating budgets under Principal Investigators guidance following agencies and institutional policies and guidelines

• Administers completion of all necessary paperwork/online forms for grant submission

• Coordinate all necessary approval/signatures needed to submit proposal to the Office of Research in a timely manner to facilitate on-time submission

• Handles transfer of new and departing faculty awards and equipment from and to other institutions.

• Assist PIs in necessary agency request once applications are selected for funding

• Coordinate account creation with department managers, PIs, and Office of Research

• In consultation with Sponsored Programs Manager, makes sound decisions by applying sponsored programs regulations, including gov