OPS SENIOR CLERK - 64858663 1

Requisition No: 848097 

Agency: Department of Health

Working Title: OPS SENIOR CLERK - 64858663 1

 Pay Plan: Temp

Position Number: 64858663 

Salary:  $16.88 per hour 

Posting Closing Date: 03/14/2025 

Total Compensation Estimator Tool

Open Competitive Opportunity

 

 

Your Specific Responsibilities:

This position is a clerical position providing clerical support to dental staff at the Columbia County Health Department. 

• Operates office equipment that includes but is not limited to phones, computers, calculators, copiers, fax, and printers. 
• Duties and responsibilities for this position include but are not limited to answering multi-line telephones, determining the initial and continuing eligibility for participation in the dental clinics, scheduling, and rescheduling clients, and completes appointment reminders by phone.
• Responsible for medical records custodian duties such as filing, pulling charts for clinic, providing security by ensuring that designated information in dental records is protected to preserve confidentiality, data integrity, appropriate access for all information both confidential and public record which may be stored in hard copy or electronic forms.
• Maintains alphabetical and chronological files and records of clerical office correspondence, documents, reports and consents for release of information.
• Completes all correspondence pertaining to dental records and dental records requests and consents. 
• Updates each client’s demographics, insurance, services, and billing in HMS and any dental software utilized. 
• Archives old dental records per protocol. 
• Handles referrals to other offices and maintains a referral needs spreadsheet.
• Scans and attaches documents in HMS. 
• Completes all referrals to specialty dental offices and follows up on all referrals. Provides excellent customer service.
• Responsible for assembling and summarizing information from files and documents for the supervisors and other staff’s use such HMS reports. 
• Receives and reads incoming mail pertaining directly to clients and distributes mail to appropriate staff. 
• Travels to schools with dental bus and/or school-based sealant program to assist staff with paperwork, cleaning, sterilization, and taking students to and from class. 
• Attends mandatory meetings, trainings, and in-services.
• This position requires participation in community outreaches. 
• Responsible for securing the designated information sets for the purpose of protecting confidentiality, data integrity, and appropriate access, for all information, both confidential and public record, which is stored in hard copy or electronic forms.
• Performs other clerical duties as needed or requested.

 

Required Knowledge,