Procurement Administrative Assistant

At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven’t stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We’re always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all.

This is a limited duration position that may last 6 months to 3 years.

*This is a limited duration assignment with a estimated end date of 5/15/26*

SUMMARY

As a Senior Administrative Assistant, you will have the unique opportunity to provide comprehensive administrative support to a manager and their team(s), enhancing efficiency and supporting the achievement of business goals across Portland General Electric. You will serve as a critical liaison between your department and key functions like Finance, Human Resources, and IT while handling a diverse range of responsibilities including meeting coordination, travel arrangements, budget tracking, personnel administration, purchasing support, and safety program management. A successful candidate will have advanced written and oral communication skills, intermediate organization and prioritization abilities, strong knowledge of administrative procedures, and proficiency with Microsoft Office and corporate software systems. This role offers the exciting chance to be at the center of important organizational operations, connecting various departments and supporting PGE's mission of providing sustainable energy. You'll gain unique insights into the renewable energy industry while playing a vital role in helping the company achieve its clean energy and emissions reduction goals.

KEY RESPONSIBILITIES

General Office Support/ Administration - Provides administrative support to a manager and her/his team(s) or a facility; receives visitors, callers and incoming mail and refers to appropriate staff member or PGE department or independently handles routine matters; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes, etc.; independently responds to routine correspondence and inquiries. Serves as resource for day-to-day questions and problem solving in administrative arena.

Purchasing/ Contracting Support - Purchases a variety of supplies, services and equipment using purchasing cards and informal acquisition procedures; reconciles purchasing card statements; initiates purchase requisitions for direct purchases and inventory; coordinates with vendors to ensure on- time delivery of the best, most cost- effective materials and services; expedites all critical purchases as needed; tracks status of all purchase requisitions and purchase orders; coordinates with Sourcing and Contracts staff to ensure compliance with all corporate policies; administers service contract(s) for manager or facility.

Inventory/Supply Management Support - Maintains supplies of items such as office supplies and other consumables. Conducts physical cycle counts and updates inventory records; maintains automatic reorder system for inventory; enters items and vendors into applicable inventory management systems.

IT/Database Management Support - Coordinates with Information Technology and other staff in maintaining interfaces for various systems; enters data into various systems; performs database maintenance activities; provides expertise to other team members regarding functional user interface procedures and processes for software applications and systems.

EDUCATION/EXPERIENCE/CERTIFICATIONS

Education

• High school diploma or equivalent.

Experience

• Preferred: five or more years in progressive administrative support and secretarial positions or a related field.

COMPETENCIES (KNOWLEDGE, SKILLS, ABILITIES)

Functional Competencies

• Intermediate knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.

• Intermediate knowledge of clerical/administrative procedures, requirements and techniques involved in carrying out the work of an organization.

• Intermediate skills in applying procedures and practices within the framework of established guidelines.

• Intermediate knowledge of the organization, functions, key personnel and sources of information of the department/facility served.

• In