Accounting Payroll Specialist

Description

Our Company 

Language World is a leading language solutions provider and employer of elite professionals. For 20 years, we’ve given voice to our clients and the Limited-English Community. And in 2023, received the "Best Places to Work" award by the Sacramento Business Journal.

Core Job Duties 

• Voucher vendor invoices through accounts  payable module. Reviews transactions to ensure accuracy
• Recommend vendor invoices for payment and process weekly check run or ACH payment for vendor invoices  approved for payment
• Resolve vendor issues and escalate  to management when appropriate
• Maintain vendor files and on an  annual basis, purge inactive vendor files
• 1099 preparation and submission to IRS
• Process wages, commissions and  expense reimbursement through weekly payroll, bi-weekly payroll or manual payroll checks as needed. 
• Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers
• Maintain employee confidence and  protects payroll operations by keeping information confidential
• Collaborate with other accounting/finance staff in performing daily and month-end close responsibilities including journal entries
• Maintains transactional and general  support files
• Review financial system reporting  to ensure expense accurately reflect actual results and proper coding
• Prepare balance sheet  reconciliations for assigned accounts
• Record lockbox receipts against customer invoices
• Collaborate with staff in other departments to ensure proper workflow and salient information is obtained to support expense and payroll processing
• Challenge status quo for process improvement opportunities and takes active role in design and implementation of those processes
• Ad hoc requests typical to the accounting and finance function, including providing supporting documentation for audits and backfill for other accounting/finance staff as needed

Requirements

Qualification & Skills

• Working knowledge of accounts payable, payroll and general ledger accounting processes specific to QuickBooks Enterprise and Paylocity or similar HRIS/payroll system
• Basic knowledge of GAAP
• Proficient in data entry and analyzing information
• Strong attention to detail
• Strong decision making, problem solving, and analytical skills
• Good communication and interpersonal skills to interact professionally with vendors, co-workers, and others
• Able to deal with confidential information appropriately
• Proficiency in MS Office applications; developed Excel skills (large volume data manipulation, pivot tables, if-then/vlookup formulas, etc.)
• Ability to work successfully with others of diverse cultures and perspectives to achieve a common purpose

Education and Experience

• Bachelor's degree in Accounting, Business, or a related field (preferred)
• 2-4 years general accounting responsibilities including payroll and accounts payable
• Must have experience working in a professional office environment
• Experience with enterprise accounting software and HRIS/payroll systems

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