Sr. Proposal Specialist (Job Number: 1314)

We are seeking a Sr. Proposal Specialist to join our federal team at our Huntsville, Alabama location. Under direct supervision, develop and prepare assigned section(s) for Request for Proposals (RFP), Requests for Qualification (RFQ), Limitations of Funds Notifications, Project Set Up, RFP Set Up, CPARS, Business Development Support, Booking of Projects, Release of Claims, File Retention, Direct Contract Support, Engineering Change Proposals (ECP), and team reviews to ensure accurate content and timely completion in support of acquiring potential sales. Works as an integral part of the Proposal Team and Operations Team performing a range of duties including communications with external customers.

At Johnson Controls, we support our nation’s most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

Pay Range: $90,000 - $100,000.  Negotiable based on experience.
Work Schedule: 7:30 AM Thru 4:30 PM, M-F.  Overtime as needed
Benefits: Eligible for benefits on first day of employment
Vacation: 3 weeks of paid vacation, 5 sick days, 3 floating holidays and 10 standard holidays per calendar year (6.5 weeks of paid time off in total)
Travel Required: None, all work is based at this location.  (No Remote or Hybrid based work.)

As a Sr. Proposal Specialist, you will:

• Review solicitations and customer requirements (RFPs, RFQs, etc.) in order to provide thorough responses for his/her assigned proposal sections. When assigned, create a file for the RFP, update the Proposal Calendar and team board, create appropriate cover letter, update service order forms with finance, create/update pricing sheets, coordinate with finance for current labor rates, respond to Govt for site visit information, questions (submitted via email/ProjNet), Bid Decisions, Questions, and finally the Proposal; update Proposal Dept. Database and SalesForce with submission information.  All files are reviewed by Proposal Team Lead and Site Manager prior to submission.  All files are approved by Delegation of Authority prior to submission.                                                    
• Receives price proposal information from our internal customer and prepares final pricing documents for submission to our customers. Internal customer: Sales Department; works with subcontractor quotes and verifies information is accurate; pulls pricing from Federal Systems Estimator (FSE); verifies all rates are accurate. Communication with external customer, both written and oral.                                                         
• Sanitize pricing documents for submission to customer. Verifies all rates are accurate, all quotes are attached and accurate, verifies all documents are accounted for; to include all DOA approvals.                                                      
• Produce pricing documents, accept technical documents from Corporate Proposal Team, assemble and submit proposal and/or Engineering Change Order documents as required via electronic means (DoD SAFE, ProjNet, Email, (ECPs - RMS).                
• Support multiple projects (30 or more), prioritize assignments and complete tasks within firm deadlines and in a team environment (project communications to government/customers to include follow up, financial booking of project, set up projects and maintain in Procore and SalesForce, distribute and log awards, modifications and RFPs (Procore, SharePoint, Access),maintain current funding rollup of projects (Excel CIS form and logs), maintain approvals, maintain files for file retention requirements). Completes the CIS form (Excel form) and booking information for review by the Operations Team prior to submitting to the Corporate Finance Team for every contractual transaction (awards, modifications, and closeouts – prime and third-party projects).                                                       
• Responsible for CPARS, (Contractor Performance Assessment Reporting System) Provides for the maintenance of the CPARS database, notifies the Operations Team and others of new CPARS, tracks CPAR performance, participates with the proposal team to provide CPARS when needed.  Submits rebuttals to the government for CPARS that the Operations Team rejects and approves CPARS in the government system.                                           
• Support of Business Development Manager and Corporate Proposal Team - submit third party RFPs through PIEE (Procurement Integrated E