Human Resources Coordinator

Description

Summary of Position

The HR Coordinator plays a vital role in supporting the human resources department by assisting with various administrative tasks and HR processes. This position is responsible for onboarding, employee records management, benefits administration, employee engagement, HRIS management, and payroll administration. The HR Coordinator also assists with employee relations matters and contributes to HR projects to support the overall goals of the organization.

Job Duties and Responsibilities:

Human Resources Functions

• Answers incoming calls in accordance with DynaFire Philosophy and Core Values.
• Perform all employment verifications - written and verbal
• Performs customer service functions by answering employee requests and questions.
• Update HR databases (HRIS, Time and Labor Software, Benefits Software)
• Assist in maintaining and updating filing systems both manually and electronically.
• Stay updated with knowledge on all applicable local, state, and federal employment laws.
• Ability to handle sensitive information and maintain confidentiality in all activities, functions, and meetings.
• Support management in any other duties assigned to them.
• Government Job Site and Independent Contractor Authorizations

Workers Compensation Claims

• Claims Processing: Receive and review workers compensation claims filed by injured or ill employees.
• Communication: Maintain regular communication with injured or ill employees, the workers compensation agents, and other relevant parties to gather information and provide updates on the status of their claims.
• Payment Processing: Calculate and process payments for workers compensation benefits, including medical expenses, lost wages, and other related costs.
•  Documentation: Maintain accurate and detailed records of all workers compensation claims, including documentation of the claims process, communications, and payments made.

Payroll Functions

• Oversee the importation and administration of Weekly, Biweekly, Monthly, and Quarterly Payroll Functions - Including General Payroll, Davis-Bacon Payroll, Commissions, and Bonuses. This includes processing any necessary corrections by cut-off times.
• Oversee and have a full comprehension of all Payroll Reporting including Overtime Reports and Deduction Reports to the Finance Department and Ownership.
• Have a full understanding of how to process Garnishment Orders, Child Support Orders, and all Deductions including new benefits and 401k deductions.
• Submit Job Site Reports for CCIP and OCIP jobs
• Verify that Per Diem, Reimbursements, and allowances in the Payroll Software website are being processed accurately.

Benefits Functions

• Oversee Vacation and Sick time policy and its functionality within the Payroll Software.
•  Oversee the 401k Program in the Record Keeper Software and in the Payroll Software.
• Ensure all 401k Compliance is being completed and payments and transactions are being performed in a timely manner.
• Benefits Enrollment Administration - HSA Administration, Medical Deductions, and verifying employee enrollments on a monthly basis.

Off-boarding Functions

• Responsible for Off-boarding employees administratively in the HRIS/Payroll System.
• Administering Exit Survey
• Verifying all company property is returned.
• Revoking any building access and software access

Onboarding Functions

• Prepare and send electronic new hire packets for new employees to complete and bring with them to orientation.
•  Process pre-employment and employment paperwork for all new employees (Background Checks, MVR, Drug Testing, etc.
• Oversee and facilitate all orientations.
• Ensure all new employees have the necessary tools to complete their job. This includes overseeing the company mobile device account (Verizon) to order new cell phones and tablets for new hires.
• Work with IT to set up new devices for new employees.
• Work with IT to maintain and distribute new devices for established employees.
• Serve as an employee advocate for new hires as well as established employees.

Employee Engagement

• Manage the Recognition and Rewards Module in HRIS/Payroll Software
• Create and Manage a process
• Track and Manage Heart for Service Nominations and track in HRIS/Payroll Software
•  Partner with our Marketing Firm for Internal Content as it relates to all social media platforms – Company Website, LinkedIn, and Job Boards
•  Organize regular surveys and feedback sessions to gauge employee satisfaction lev