Billing Clerk (Educational Services)

Position Summary

The Billing Clerk supports the financial operations of our educational services organization by ensuring accurate, timely, and compliant billing practices. This role is responsible for preparing, reviewing, and processing invoices related to educational programs and services, maintaining financial records, and collaborating with internal teams to resolve billing inquiries. The ideal candidate has strong attention to detail, an understanding of accounting principles, and experience working within an education-focused environment.

Essential Duties and Responsibilities

• Prepare, generate, and process accurate invoices for educational services in compliance with contractual and funding requirements
• Review service logs, and supporting documentation to ensure correct billing and payment terms
• Review contracts and maintain up to date records on current bill rates
• Enter, update, and maintain billing data in financial systems, ensuring accuracy and completeness
• Utilize NetSuite and QuickBooks to manage billing, accounts receivable, and related financial reports
• Monitor accounts receivable and follow up on outstanding balances as needed
• Reconcile billing discrepancies and collaborate with internal departments to resolve issues promptly
• Maintain organized and audit-ready billing records in accordance with organizational policies and applicable regulations
• Support monthly close activities and assist with internal and external audits
• Respond professionally and timely to billing inquiries from internal teams and external partners
• Adhere to confidentiality and data security standards, particularly in an educational environment

Required Qualifications

• Minimum of two (2) years of billing, accounting, or accounts receivable experience
• Experience working in an educational, public sector, or service-based organization
• Strong knowledge of billing processes and basic accounting principles
• Proficiency in financial systems and accounting software

Preferred Qualifications

• Hands-on experience with NetSuite and QuickBooks
• Experience billing educational services, grants, or publicly funded programs
• Familiarity with contract-based or service-driven billing models

Skills and Competencies

• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to handle multiple deadlines in a fast-paced environment
• Clear written and verbal communication skills
• Ability to work independently and collaboratively as part of a team

Education

• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred (or equivalent professional experience)