RFP Associates Manager - Bilingual

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride. 

Job Description

As the Associate RFP and Contracts Manager is responsible for regional contract and RFP management for all consumable, equipment and service contracts and RFPs.  The Associate RFP and Contracts Manager will work with key business partners, primarily Sales, Marketing, Pricing, Quality, Regulatory Affairs, Logistics, and Legal, to ensure successful end-to-end management of all RFPs/RFQs/RFIs and Contracts as well as providing full management for RFPs/RFQs/RFIs and Contracts with professional application of project management skills, as well as engaging in the strategy of the deal providing recommendations, statistics, and any sort of specialized support to stakeholders. You will engage in Request for Proposals (RFP), Request for Information (RFI), and Tender responses supporting all levels of stakeholders till completion of the submission. You will take full responsibility for the contracts and request for proposals under it's umbrella acting diligently in accordance with the processes in place.   

What you'll be doing

• Develop, implement, and maintain contracts for regional customers
• Notify customers of pricing and eligibility accurately and promptly, assisting with the management of the Regional Contract Calendar while considering national perspectives
• Support RFP Lead with regional RFPs and RFIs
• Complete and manage the contract process, including new, renewals, capital, consumables, lease agreements, quotes, and extensions
• Lead the preparation of agreements, contracts, and price quotations, ensuring strict compliance with Baxter's detailed procedures (SOPs, BOPs, Approval Rights, Signature Rights, RACI Matrix, Contract Forms Package, Contract Templates)
• Coordinate kickoff and status update calls/meetings for resigns with collaborators (sales, marketing, legal, finance, pricing, etc.)
• Maintain the Big Board and manage the Contract Calendar end-to-end
• Support other Baxter Canada Contracts and Pricing initiatives as needed
• Liaise with customers to build opportunities and improve relationships in conjunction with the sales team to improve contract management
• Provide Sales with monthly status reports on contract renewals/negotiations, identifying outstanding tasks
• Proactively provide decision support and recommendations to simplify and integrate processes, assessing future support requirements given the dynamic nature of the business
• Continuously focus on process improvement, challenging the status quo, and evaluating opportunities to simplify, integrate, and accelerate contracting/pricing processes
• Ensure integrity and compliance with Baxter policies and procedures, maintaining an internal control environment, including compliance with SOX

What you'll bring

• Bilingual proficiency in French/English
• University Degree required; MBA with a specialization in contract management or business management preferred
• Minimum of 3 years of related experience; 5+ years in Healthcare preferred
• Experience in contract and pricing administration, with direct negotiations for small to medium agreements
• Proven experience in Sales Support, Contract Management, and RFP Management
• Strong analytical skills

Baxter is committed to supporting the need for flexibility in the workplace through our flexible workplace policy. This policy includes a required minimum number of days a week onsite, encouraging in-person connections and collaboration in support of our Mission. The flexible workplace policy is subject to local laws and legal requirements. Baxter may adjust, suspend, or discontinue this policy as business needs change.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap stat