Clinic Administrative Coordinator

💡 Purpose

Support the Center Director and clinic team with the administrative, scheduling, and operational tasks that allow therapists and leaders to focus on what matters most — care and culture.

📋 Key Responsibilities

• Manage staff schedules, attendance, and call-outs to keep the clinic running smoothly.
• Track timesheets, non-billable hours, and RBT compliance documentation.
• Maintain clinic records, inventory, and health/safety standards.
• Support billing and insurance documentation organization.
• Coordinate trainings, meetings, and events, ensuring calendars, materials, and communications are always up to date.
• Assist with family communication — calls, reminders, and schedule updates.
• Oversee clinic supplies and inventory, ensuring the environment is stocked, organized, and welcoming.
• Provide behind-the-scenes support for staff morale initiatives like Mental Monday, Whimsical Wednesday, and Thankful Thursday!
• Be MedAide trained and assist with medication administration when needed.
• Support emergency readiness, documentation, and compliance updates.

🎯 Expected Outcomes

• Clinic administration is consistent, reliable, and proactive.
• Staff and directors can focus on therapy and leadership.
• Families receive timely, professional communication.
• The clinic remains stocked, organized, sanitized, and compliant.

Requirements

💜 What We’re Looking For

• A detail-oriented multitasker with strong communication and organizational skills.
• Someone who thrives in a fast-paced, team-centered environment.
• A self-starter who takes initiative and enjoys supporting both staff and families.
• Experience in administrative, educational, or healthcare settings preferred.
• MedAide trained or willing to become certified to assist with medication administration.

Benefits

✨ Why You’ll Love It

At our center, we believe work should be rewarding, supportive, and fun. Here’s what makes our team special:

💼 Professional Benefits

• Health Insurance – 60% covered from day one; 100% after one year
• Dental & Vision – Low-cost options with or without medical coverage
• Career Growth – Opportunities to grow into leadership and administrative roles
• Merit Raises – Every 6 months with continuous, satisfactory performance
• Bonusly Rewards – Earn and give recognition points that convert to cash
• Paid Time Off (PTO) – Because rest and balance matter
• Tuition Reimbursement – Support for your Master’s Degree in ABA

🎊 Community & Culture

• Company-Wide Events – Celebrate with us at our Winter Gala and Spring Picnic
• Clinic-Based Celebrations – Enjoy local team bonding events like our Fall Festival
• Special Guest Visits – Surprise and delight with visits from:
• 🎶 Music Coordinator for fun, interactive sessions
• 📚 Story Time with our very own clinic mascot
• 🚌 The Gym Bus for movement and play
• 🫧 The Bubble Bus for outdoor sensory fun
• 🍌 Chef Bananas and other engaging guests throughout the year

Joining our team means being part of a mission-driven, supportive, and lively environment, where your work makes a real difference for children, families, and colleagues alike.