General Services Administrative Coordinator - Facilities Maintenance

Overview

The award-winning Las Vegas-Clark County Library District is currently hiring for an  Administrative Coordinator to support the Facilities Maintenance function within the General Services Department. This position plays a key role in supporting building and systems maintenance operations across the Library District and is part of a team responsible for coordinating work orders, managing maintenance documentation, and ensuring the smooth operation of library facilities.

 

GENERAL SUMMARY

Under general supervision of the Purchasing and Administrative Manager, the Administrative Coordinator provides administrative support for the General Services department. This position will specialize in supporting the Facilities Maintenance functional area of the department, which includes responsibilities related to building maintenance, reading schematics and blueprints, and managing work order systems.

 

The General Services Administrative Coordinator is responsible for monitoring and maintaining the day-to-day operational flow of assigned areas and serving as the subject-matter expert to assist Managers and Supervisors in the General Services department, Facilities Maintenance functional area, and organization-wide.  May perform other duties as assigned and travel within the county.

 

Description of hours and wages:

The pay range for this position is $34.12 to $45.73 per hour. Pay typically begins at the minimum of the pay range, and employees are eligible for annual merit and COLA  increases per District policy.

 

This is a full-time (40 hours per week), FLSA non-exempt position.

 

Application Deadline:

The application deadline for this position is 11:59 p.m. on Sunday, October 19, 2025. To be considered for this position, applications must be submitted prior to this deadline.

 

We anticipate interviewing for this position on or around Thursday, November 6, 2025.

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES: 

1. Responsible for the administrative coordination of the Facilities Maintenance function:   

a. Maintains and creates departmental files, including historical and current documents, as well as blueprints.  Maintains and prepares construction and project management document files. b. Maintains the CMMS, including administration, data validation, and updating project statuses and costs. Prepares and presents reports on facility operations and performance. Trains and answers questions for District Staff utilizing the CMMS System. 

c. Coordinates the use of District fleet vehicles.  Distributes keys, documents usage, and assignments, verifies drivers are on the authorized driver list, ensures safety and maintenance of vehicles, and maintains a database on the use and repair of vehicles.

d. Manages the district's gas pumps, storage tanks, and fuel levels, as well as ordering.

e. Coordinates and organizes projects with the facilities and maintenance teams.

f. Schedules and coordinates service calls, work, and preventive maintenance.

g. Conducts facility walk-throughs to identify maintenance deficiencies and submits work orders.

2. Responsible for the administrative coordination of the General Services Division:

a. Utilizes and maintains the department's Computerized Maintenance Management System (CMMS), ensuring the effective and accurate use of system modules, including work requests/work orders, asset management, property management, inventory management, locksmith (lock/key) services, reports, system administration, and security. 

b. Assists with the assignment and scheduling of work orders. 

c. Assists with the administration of the vehicle maintenance program, including distributing fuel purchase cards and authorizing and scheduling vehicle repairs.

d. Administers key control program and controlled building access system. 

e. Maintains department records, including keeping and filing systems, as well as various documents such as purchase orders, key control logs, access codes, training records, Standby/Call-Back pay, vehicle fuel purchases, and vehicle alternative fuels records.

f. Receives and reviews various reports, plans, and applications to verify accuracy.  Drafts and prepares various reports and correspondence. 

g. Coordinates and manages multiple projects with competing priorities, meeting deadlines and project plans