Internal Conference and Event Manager, AVP - State Street Global Advisors

As a member of the Chief Administrative Office (CAO) team of State Street Global Advisors, the Internal Conference and Event Manager, AVP will be responsible for developing and leading various strategic and tactical internal events and programs.  In this role, you will be able to work in a fast-paced, multi-faceted, global environment while maintaining a high level of attention to detail.  You will demonstrate strong organizational and communication skills, with strong ability to prioritize and manage competing initiatives.    

This is a full-time role with 4 days in the office expected per week and 1 day of remote work. This position will be based in Boston with the ability to travel as needed (10-15% of time).

The team you will be joining is a part of State Street Global Advisors, one of the largest asset managers in the world. We partner with many of the world’s largest, most sophisticated investors and financial intermediaries to help them reach their goals through a rigorous, research-driven investment process. With over four decades of experience and trillions of dollars in assets under management, we offer one of the broadest selections of services across asset classes, risk profiles, regions, and styles. As pioneers in index, ETF, and ESG investing, we are always inventing new ways to invest. Join us if making your mark in the asset management industry from day one is a challenge you are up for.

What you will be responsible for

• Lead and collaborate with internal teams and/or vendors to successfully design, plan and execute on SSGA all-employee strategic internal events. 
• Accountable for strategic planning, logistics and execution of periodic meetings and events, both on and off site, for SSGA’s Executive Management Group (EMG) 
• Responsible for all logistical aspects and event coordination for SSGA’s All Employee Meetings and ad-hoc Business Unit events
• Plan and provide various leadership forums for SSGA’s EMG, such as North America roundtables, “Ask Me Anything” sessions and CEO internal events.
• Implement and execute on all logistical aspects of board meeting events (e.g., Travel reservations, Conference Rooms, Meals)
• Maintain strong partnership by collaborating / best practice share with SSGA’s External Events Management, Internal Communications, and Chief Administrative Office teams.
• Maintain and manage internal event calendar, prioritize, and execute on competing initiatives.
• Diligently track budgets/spend to ensure events are within designated budget amounts.
• Accurately and efficiently process expense reimbursements related to events while ensuring compliance with company policies and maintaining accurate records.

What we value

• Highly organized with meticulous attention to detail and proven ability to multitask, juggle, prioritize, and balance competing goals and projects.
• Exceptional professionalism, control, and confidence, and the ability to communicate effectively at all levels of the company and with external partners.
• Experience interfacing and negotiating with internal groups at all levels and across multiple functions, including corporate executives.
• Self-sufficient, reliable, prepared to work on both strategic and tactical activities; ability to work autonomously and in a team environment.
• Strong interpersonal and written communication skills.

Education & Preferred Qualifications

• Bachelor’s degree preferred with at least 5 years of experience developing and project managing large events and programs.
• Proven ability and expertise to plan, manage and execute multiple events simultaneously within the financial services industry.
• Excellent organizational, administrative, problem-solving skills and negotiation skills.
• Excellent verbal and written communication skills
• Fluency with Microsoft PowerPoint, Word and Excel
• Strong budget oversight and optimization
• Ability to travel as needed (10-15% time)

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings