Graduate Program Coordinator

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Under the supervision of the Associate Dean and the Director of Admissions, the Graduate Program Coordinator provides general oversight of the day-to-day operations of the graduate programs within the College of Engineering. The Graduate Program Coordinator assists in the development, organization, production, and evaluation of the programs in order to achieve the program's mission, goals and objectives. The Graduate Program Coordinator is familiar with university, college, and program policies and procedures, ensuring program compliance.

JOB FUNCTIONS

• Exercises discretion while representing College of Engineering as the liaison to program constituents both within the University of Miami (i.e. students, administrative offices, teaching faculty) as well externally (i.e. prospective students, corporations, community).
• Facilitates collaboration between schools and academic support units throughout the University in support of the program goals.
• Coordinates the collection, compilation, and analysis of program activity data; drafts comprehensive statistical and narrative program reports and evaluations for review, and monitors program effectiveness, making suggestions for revisions as necessary.
• Maintain ongoing communication with current graduate students - both in person and via email - to understand their needs, concerns, or challenges. Act as a supportive liaison by relaying relevant issues to appropriate offices. A key goal of this role is to ensure graduate students feel supported, have access to available resources, and are set up for success during their time in the College of Engineering. The Graduate Program Coordinator serves as a friendly, professional bridge between students and faculty/staff.
• Provide support by attending committee meetings (including preparing materials, taking minutes, and following up on action items) and assisting with the development and implementation of student recruitment initiatives.
• Liaison between Faculty Advisors and Advising team.
• Serve as a friendly and professional liaison between graduate students and faculty by maintaining regular communication (in person and via email), identifying student needs or concerns, and connecting them with appropriate campus resources to support their success.
• Create and/or maintain appropriate spreadsheets to allow department to assist the CoE admissions team with all admissions functions from application to acceptance. This may include time sensitive tasks of an urgent nature and necessary information regarding what key information is missing to allow acceptance.
• Manage I-20 requests for international students in coordination with Admissions to ensure timely visa processing.
• Oversee the summer student internship program, managing the full process from application to selection, including handling requests for DS-2019 forms required for visa applications. 
• Coordinate with relevant offices to manage annual College of Engineering events.

• Maintain and update databases, student files, and tracking spreadsheets for graduate students; ensure all required official documentation is collected and entered into the data management system; respond to student inquiries as needed.
• Coordinate with admissions to initiate outreach to confirmed students and connect them with relevant offices for onboarding support, including course scheduling and curriculum guidance.
• Provide general administrative support, including answering phone calls and emails, greeting visitors, responding to routine inquiries, preparing reports and presentations, maintaining filing systems, and composing standard correspondence.

• Assist with data tracking and analytics related to admissions, revenue, PhD metrics, graduation rates, and alumni engagement; ensure compliance with university policies and safeguard university assets.
• Other duties as assigned. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

QUALIFICATIONS

Education:

MS degree preferred, BS degree equivalent

Experience:

Minimum 1 year of relevant experience, specifically in the are