Administrative Assistant 3 - Technical Sciences

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at (775) 673-7168 or humanresources@tmcc.edu.

Truckee Meadows Community College is seeking a proactive and detail-oriented Administrative Assistant 3 for the Division of Technical Sciences. This position will be the welcoming face of the Dean’s Office, and this role offers a unique opportunity to work at the William N. Pennington Center of Applied Technology, Edison Campus, supporting essential operations and collaborating with students, faculty, and staff. The ideal candidate will be organized, efficient and eager to contribute to an academic setting.

Responsibilities include but are not limited to: 

• First point of contact for the Dean’s Office, providing exceptional customer service to students, faculty, and visitors.

• Manage travel requests, expense reports, and purchasing card verifications; prepare financial information, maintain and reconcile budgets using Workday, Excel and Google Drive.

• Keep the office running smoothly by maintaining supply inventory and handling purchases.

• Assist multiple instructors with book orders and rosters; class offerings schedule building and maintenance; review transcripts; process add/drop forms of students according to policy.

• Submit work orders to ensure timely building maintenance and create a comfortable work environment.

• Play a key role in organizing exciting college events, advisory board meetings, and special programs.

• Routinely scan and respond to inquiries from the department’s website, department email and faxes; implement and interpret office policies and procedures.

• Create hourly and pay period activities for all part-time employees and full-time employee overloads within set deadlines. 

• Keep all department members informed of upcoming deadlines and events.

• Demonstrate “follow through” in all customer service; be professional in all faculty and student interactions; work in conjunction with the department chair and supervisor.

• Perform special projects as assigned.  

If you like working in a busy, dynamic environment dedicated to student success, then this position is for you! You are an eager, energetic, and proactive team member. You see things that need to be done and do them without having to be asked. You foresee issues and bring solutions to bear before problems arise. You are highly organized and communicate effectively with all constituent groups. You are detail-oriented and create accurate work products. You demonstrate a service orientation and passion for helping students succeed.

Required Qualifications

• This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR

• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR

• An equivalent combination of education and experience as described above

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27 (Step 01, $22.13/hr)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified com