Administrator - National General Affairs

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The National General Affairs administrator is responsible for facilitating the smooth transition of Executive Coordinators to the US, providing ongoing support from onboarding to addressing day-to-day inquiries. This role also manages the administration of Hyundai Motor America (HMA) lease vehicles for employees and billing/invoicing. Additionally, it supports KSOX compliance through accurate purchase request reviews, invoice spot checks, and reporting non-compliances monthly, as well as reviewing the Travel Requests for employees.
Responsibilities
• Support coordinators from Hyundai Glovis HQ
◦ Prepare onboarding materials before coordinator's arrival to GUS and assist with conducting onboarding orientation
◦ Support with administrative tasks on housing, opening bank accounts, driver's license, cell phones, lease vehicles, and more for smooth transition
◦ Process reimbursements
◦ Make travel arrangements for GHQ Visitors
◦ Support HMA lease programs for employees, ensuring all necessary documentation and approvals are in place
◦ Follow up with vehicle orders and respond to emails from each HMA representative
◦ Submit vehicle maintenance invoices & receipts for reimbursement
◦ Handle monthly HMA invoices and billing inquiries
◦ Assist with inquiries on HMA lease programs
◦ Travel Policy and Procedure
◦ Review Travel Requests in Portal
◦ Make travel arrangements for GUS employees as needed
◦ Review reimbursement requests to check compliances with the company policy
◦ Assist employees with travel-related inquiries
• Business gift purchase and manage inventories for the executives
◦ Manage corporate golf club accounts and complete monthly reconciliation
◦ Support NGA team with invoicing and special projects
◦ K-SOX compliance
◦ Review Purchase request submission for accuracy
◦ Spot check invoices being processed
◦ Report weekly reports on non compliances for each location
◦ Other duties as assigned
Compensation Range
$68,000- $74,000 per year (Subject to Compensation Study Upon Candidate Selection)
Benefits of Working at Hyundai GLOVIS America Inc.
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*
*Benefits may vary by location. All benefits pursuant to Company policy
Skills & Qualifications
• Organizational skills Required
• Fluent in English Required
• Knowledge in Microsoft Office (ex. Word, Excel, PowerPoint) Required
• General PC skills Required
• Effective communication skills Required
• Knowledge of customer service Preferred
• Bilingual in Korean Preferred
Education & Experience
• H.S Diploma/G.E.D Required
• Associate's Degree Preferred
• 1 - 2 Years of Direct Experience in Business Management or Purchasing Required
• 3 - 4 Years of Direct Experience in Business Management or Purchasing Preferred
Physical Requirements
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 10 lbs.
• Carry up to 10 lbs.
• Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.