Administrative Assistant - Omaha

Summary

 

SUMMARY

The Administrative Assistant performs a variety of clerical and administrative duties in supporting the assigned departments. 

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• • • Practices, supports, and maintains the Mission, Vision and Values of WarHorse Gaming, LLC. 
    • Provides administrative support and assistance to assigned departments. 
    • Meets and greets visitors and notifies staff of their arrival and business purpose. 
    • Utilizes office equipment (copier, fax, computer, multi-line phone, etc.) to perform work/ tasks. 
    • Responsible for all incoming and outgoing communication including phones, emails and faxes, and distribution to correct recipient/ department in an organized and timely manner following established procedures.  
    • Ships and mails correspondence and packages.  
    • Orders and maintains inventory of office and pantry supplies. 
    • Organizes, maintains and updates physical and electronic filing systems.   
    • Works closely daily with numerous property departments to complete tasks as assigned.  
    • Handles questions and concerns brought to the department and ensuring timely follow through to resolution or reference to the appropriate manager or department. 
    • Demonstrates consistent attention to developing and maintaining professional client, team member and vendor relationships. 
    • Promotes positive, solution-oriented communication with clients and fellow team members.  
    • Maintains an organized, neat, safe, clean, and presentable work area at all times. 
    • Conducts phone calls on behalf of department. 
    • Coordinates usage of the conference rooms with the other administrative support team members.  
    • Arranges proper set up for meetings, including but not limited to audio visual equipment and food and beverage offerings. 
    • Prepares reports, power point presentations for meetings. 
    • Documents and distributes meeting minutes and maintains confidentiality of business matters. 
    • Composes and/or edits letters, memos, reports, procedures, etc., as required. 
    • Serves as liaison between departments, vendors, and guests. 
    • Maintains department calendars and directory/list of internal/external business contacts. 
    • Arranges travel including flights, hotel, and ground transportation; May be required to make entertainment arrangements (dinners, shows). 
    • Collects information and conducts research per management request. 
    • Maintains physical and electronic files and documents in an organized manner. 
    • Assists in special events planning. 
    • Performs other duties as assigned

JOB SPECIFICATIONS

• • • Associate degree or above in a related field or equivalent experience preferred. 
    • Two (2) years of administrative support experience, preferably in hospitality industry and/or two (2) years of administrative support experience in legal department or office. 
    • Excellent organizational skills and attention to detail. 
    • Strong analytical and problem-solving skills. 
    • Proficient with Microsoft Office Suite or related software. 
    • Working knowledge of company internal controls and Policies and Procedures. 

 

CORE COMPETENCIES

• • • Guest Focus 
    • Communication Proficiency 
    • Flexibility 
    • Ethical Conduct 
    • Stress Management/Composure 
    • Critical Thinking. 
    • Complex Problem Solving. 
    • Judgement and Decision Making. 
    • Seeing Potential Problems 

 

Travel RequirementsTravel is not required for this position. 

 

Certification Requirements

Is this position responsible for selling, serving, or distributing alcoholic beverages? No 

  

Does this position have comp authority?  No 

  

Ability to secure and maintain a Level 3  NE Gaming License required.  

 

Other Certifications? N/A 

 

WORK ENVIRONMENT

Due to the unpredictable nature