ACCOUNTING CLERK

Description

The Accounting Clerk is responsible for writing receipts, reporting sales, claiming incentives, scanning tickets, assisting customers, filing cancellations, reconciling schedules, handling payments, and various other accounting-related duties to ensure accurate financial data and effective operations.

Essential Job Functions

• Write receipts for service ROs and parts tickets for daily deposit.
• Report new Ford sales and claim incentives and APRs.
• Claim incentives and APRs for Chrysler vehicles.
• Scan WPI tickets for Ford and Chrysler.
• Assist customers/sales in filing GAP (total loss) claims.
• File for cancellations of products (warranty, GAP, tire/wheel, credit life/disability, key).
• Remit products at the end of month (warranty, tire/wheel, credit life/disability, key).
• Reconcile schedules for incentives and cancellations.
• Handle miscellaneous receipts for down payments/cancellation payments.
• Report commissions on spreadsheets for Mattoon stores.
• Prepare a weekly Ford statement.
• Process weekly Chrysler warranty payments.
• Prepare a weekly Chrysler statement.
• Handle miscellaneous adjustments.
• Remit Zero Plan contracts/payments.
• Handle Zero Plan cancellations.
• Perform miscellaneous filing.
• Distribute weekly service receivable handouts and adjustments.
• Calculate product refunds for sales.

Requirements

Knowledge, Skills, and Abilities Requirements

Language Ability:

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability:

• Ability to add and subtract two-digit numbers and to multiply and divide with tens and hundreds.
• Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability:

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

Problem Solving:

• Identifies and resolves problems in a timely manner.
• Gather and analyze information skillfully.
• Develops alternative solutions.
• Works well in group problem-solving situations.
• Uses reason even when dealing with emotional topics.

Oral Communication:

• Listens and seeks clarification.
• Responds well to questions.
• Demonstrates group presentation skills.
• Participates in meetings.

Team Work:

• Balances team and individual responsibilities.
• Exhibits objectivity and openness to others' views.
• Gives and welcomes feedback.
• Contributes to building a positive team spirit.
• Puts success of the team above own interests.
• Supports everyone’s efforts to succeed.
• Recognizes accomplishments of other team members.

Written Communication:

• Writes clearly and informatively.
• Edits work for spelling and grammar.
• Varies writing style to meet needs.
• Presents numerical data effectively.
• Able to read and interpret written information.

Cost Consciousness:

• Works within an approved budget.
• Develops and implements cost-saving measures.
• Contributes to profits and revenue.
• Conserves organizational resources.

Ethics:

• Treats people with respect.
• Keeps commitments.
• Inspires the trust of others.
• Works with integrity and ethics.
• Upholds organizational values.

Judgment:

• Displays willingness to make decisions.
• Exhibits sound and accurate judgment.
• Supports and explains reasoning for decisions.
• Includes appropriate people in the decision-making process.
• Make timely decisions.

Professionalism:

• Approaches others in a tactful manner.
• Reacts well under pressure.
• Treats others with respect and consideration regardless of their status or position.
• Accepts responsibility for their own actions.
• Follow through on commitments.

Preferred Education/Experience:

• Bachelor’s degree (B.A.) in accounting or related field from a four-year college or university; or one to two years of related experience and/or tra