Executive Assistant

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:
 

Grade: Professional 307

Pay Range: $66,300.00 - $99,500.00

Job Description

About the Role:

The Executive Assistant reports to the Vice President of Procurement and is critical in supporting senior leadership with administrative functions with their department and functional area. This position requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of tasks with discretion and professionalism. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and must exercise a high level of confidentiality and diplomacy as a representative of the university.

Work Location: While this position will begin as remote/work-from-home, it is expected to transition to an in-office role in Raleigh, North Carolina, once a dedicated office space is established (anticipated by mid-2026).

What You’ll Do:

• Serve as a liaison between senior leadership and internal/external audiences and represent the university. Coordinate and facilitate communication between senior leadership and various stakeholders, including university leadership, faculty, staff, students, and external stakeholders.
• Manage senior leadership calendar, including scheduling appointments, meetings, and travel arrangements. Anticipate and prepare materials required for meetings, ensuring senior leadership is well-prepared for engagements.
• Arrange domestic and international travel for the administrator, including flights, accommodations, and itineraries. Prepare travel expense reports and ensure compliance with university policies.
• Plan, organize, and coordinate meetings, conferences, and special events. Prepare agendas, take meeting minutes, and follow up on action items as needed. Establish and maintain reporting and tracking of deliverables and action items.
• Organize and maintain electronic and physical file systems, ensuring efficient document retrieval. Manage confidential and sensitive information with discretion.
• Handle incoming and outgoing communications, emails, and phone calls on behalf of senior leadership. Draft and edit correspondence, reports, presentations, speeches, and other specialized communications with a high degree of accuracy and professionalism.
• Oversee daily office operations, including managing supplies, coordinating office equipment maintenance, and handling administrative requests.
• Assist in monitoring and managing budgets related to the senior leader’s office. Process and track financial transactions and expenses. Create and submit expense reports for corporate credit card and senior leadership expenses.
• Assist with special projects and initiatives as assigned by senior leadership. Conduct research and compile data to support decision-making processes.
• Perform other job-related duties as assigned.

Knowledge, Skills, and Abilities You’ll Need to be Successful:

• Ability to work with confidential information and to apply maturity and discretion in daily operational role.
• Experience working with senior and executive level leadership and ability to maintain professionalism in a variety of situations.
• Efficient and organized with great attention to detail and follow-through.
• Strong written and verbal communication skills – ability to articulate concepts and ideas effectively with minimal supervision.
• Proficient in the