Academic Classroom Scheduling Coordinator (Administrative Support Coordinator, II)

Position Summary

Are you a detail-driven problem solver who thrives in fast-paced, high-impact operational environments? The Academic Classroom Scheduling Coordinator plays a central role in ensuring the efficient and strategic use of instructional space at San Diego State University. Supporting more than 30,000 students and 1,700 faculty members, this position coordinates the production and maintenance of the University’s published class schedules for Fall, Spring, and Summer terms.

Working within the Office of the Registrar, this role requires independent judgment, strong analytical skills, and the ability to manage complex scheduling systems in real time. From aligning classroom assignments with enrollment demand to coordinating major campus events and final exams, the Coordinator ensures academic and event scheduling operations run accurately, efficiently, and in compliance with university policy.

Key Responsibilities

• Academic Scheduling Operations: Plan, organize, and maintain the University’s Schedule of Classes; assign general assignment classrooms; align seat capacity with enrollment demand; and support real-time adjustments during active registration cycles.
• Final Exam & Registration Coordination: Oversee final exam scheduling logistics, manage adjustments and group finals, and collaborate with campus partners to address enrollment shifts and scheduling conflicts.
• Event & Facilities Scheduling: Coordinate scheduling of campus events, conferences, midterms, orientation programs, and large-scale activities across shared classrooms, auditoriums, and field spaces in accordance with university policies.
• Data Management & System Integrity: Maintain accurate course catalog and section data in the student information system; audit scheduling entries; support CRM and Astra scheduling system updates; and ensure compliance with curriculum approvals.
• Policy Implementation & Campus Collaboration: Apply and enforce classroom scheduling guidelines, interpret university policies, and maintain professional relationships with colleges, departments, and campus service units.
• Reporting & Training Support: Generate classroom utilization and inventory reports; assist with data maintenance projects; and support training workshops for campus schedulers.

Why Join Us?

• Play a critical role in shaping the academic experience for thousands of students each term.
• Work in a collaborative and mission-driven Enrollment Services team.
• Develop expertise in university scheduling systems, policy interpretation, and data-driven decision-making.
• Contribute to large-scale campus operations that directly impact student progression and faculty instruction.

Position Information

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

Enrollment Services comprises Undergraduate and Graduate Admissions, Office of the Registrar, Prospective Student Services, Out of State, Specialized and International Recruitment, Office of Financial Aid, and Enrollment Services Communications. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation. 

The primary function of the Office of the Registrar is to represent enrollment management programs and provide enrollment services to various constituents across the university in regard to the student academic record, academic class scheduling, and student advising tools. The Office of the Registrar provides service to the students through determination of eligibility for admission to the University, evaluation of academic records to determine the status of completion of degree requirements, assistance with course registration, and advising on the academic record in relation to transfer credit or CSU/SDSU policy. 

The Office of the Registrar has three managers, two assistant directors, and 40 staff of varying classifications across four distinct units.   The Evaluations and Academic Scheduling unit within the Office of the Registrar brings together the information and resources needed to strategically plan and p