Administrative Assistant

Who We Are  

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.  

We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.    

The Need  

For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking an Administrative Assistant. 

The Administrative Assistant provides administrative, logistical and project support to the Employee Experience team. This position will also be assigned various projects within the team in accordance with need and priority.  This position is responsible for assisting in the prioritization, execution, and successful completion of all assigned ongoing and discrete projects within the division.    

This position requires a detail oriented and adaptable demeanor, with the ability to prioritize and remain organized to deliver excellence.    

This position is hybrid (onsite Tuesdays & Thursdays) if located in the Washington, DC area or remote for non-local candidates. It reports to the Director, Signature Events, North America and is only available for candidates with the right to work in the US.   

Responsibilities 

Events and Logistics: 

Responsibilities related to event planning, conceptualization, and logistical arrangements for execution of internal and external events.  

Support events as needed including orientation, prayer retreats, trainings and/or other events that arise.  

Ensure events are on time, in budget, and meets all the necessary requirements 

Project Management: 

Support the development of project charters, plans, risk logs and status reports for assigned divisional projects.  

Ensure timely and efficient project execution.  

Regularly report on and update status of assigned divisional projects. 

General Tasks: 

Responsibilities that are basic and standard for a given role including coordination, follow-ups, or any other general task. 

Participate in divisional rhythms and support when needed. 

Submit expense reports for relevant expenses 

Support team members for divisional projects as needed 

Clerical and Administration: 

Routine administrative responsibilities like scheduling, updating data, approvals in systems, etc. that help achieve daily work.    

Schedule, create agendas and take notes for meetings related to the projects assigned  

Assist with ongoing programming such as corporate prayer.  

Support org wide initiatives 

Qualifications: