Principal Administrative Associate/Timekeeper

Job Description

CANDIDATE MUST BE PERMANENT IN THE CIVIL SERVICE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE TO BE CONSIDERED FOR THIS POSITION.


The Agency
The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City's architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners who are appointed by the Mayor and supported by a staff of approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees. There are more than 38,000 designated buildings and sites in New York City, most of which are located in 158 historic districts across in all five boroughs.

Working at the Landmarks Preservation Commission provides a great opportunity to cultivate intellectual inspiration and professional development.

The Team
The Principal Administrative Associate is a key member of LPC’s Administration Department, which is responsible for personnel, facilities management, operations, records management, and financial management. This position reports to the Director of Financial Management.

Your Impact
With some latitude for independent initiative and judgment, the Principal Administrative Associate supports the work of LPC’s Administration Department, performing timekeeping, payroll, and operations tasks.

Your Responsibilities
The Principal Administrative Associate serves as LPC’s Timekeeper and performs duties which support the Administration Department:

- Serve as agency timekeeper, ensures employee timesheets are submitted/approved weekly;
- Process time/leave for employees on paid leave, LWOPs for anticipatory work;
- Register users for DCD handscanners and troubleshoots handscanner issues;
- Prepare biweekly payroll, processes quarterly RIP/Longevity transactions and managerial lumpsum;
- Analyze rules, regulations, and policies; retrieve and review information from the Payroll Management System (PMS), City Time, Report Management and Distribution System (RMDS) and City Human Resource Management System (CHRMS);
- Process/approve transactions in Citytime, NYCAPS and Pi;
- Maintain/monitor the agency vehicle operation, including list of authorized drivers, annual trainings, track/schedule maintenance, and related records;
- Manage/maintain LPC’s mail operations, including maintenance of the prepaid postal stamp machine, ensure that it is functional and alert supervisor when funding needs to be increased, incoming/outgoing mail;
- Provide operational support for Administration and Executive Departments, which may include assisting with mailings, lifting objects up to 20 pounds, moving/relocating files or boxes, etc.).
- May serve as Workers' Compensation Liaison and W-2 Coordinator.
- May serve as backup for coverage of personnel, operations, procurement and finance duties, and
- Undertakes special projects related to personnel and operational initiatives as directed by the Director of Financial Management and Director of Human Resources Management and Operations.

Qualification Requirements
You must be permanent in the title of Principal Administrative Associate to be considered for this position.

1. A baccalaureate degree from an accredited college or university and three years of satisfactory, full-time progressively responsible clerical or administrative experience, at least one year of which must have been administrative experience or experience supervising staff performing clerical work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college or university and four years of satisfactory, full-time progressively responsible clerical or administrative experience including one year of administrative or supervisory experience as described in "1" above; or
3. A four-year high school diploma or its educational equivalent and five years of satisfactory, full-time progressively responsible clerical or administrative experience including one year of administrative or supervisory experience as described in "1" above; or
4. Education and/or experience which is equivalent to "1", "2" or "3" above. Education above the high school level may be substituted at the rate of 30 semester credits from an accredited college or university for 6 months of experience, up to a maximum of 3½ years. However, all candidates must possess one year of administrative or supervisory experience as described in "1" above; or
5. Successful completion of one year of the Civil Service Pathways Fellowship program.

Preferred Skills
- Strong knowledge of City personnel rules and regulations.
- Strong