Engineering Administrative Assistant - JW Marriott Houston

Description

Reports To: Chief Engineer

Supervises: None

Job Purpose: Assist Engineering Department with Administrative Duties to ensure the department runs smoothly.

Job Responsibilities:

1. Assist manager with administrative functions such as payroll, timekeeping, record keeping.
2. Maintain project documentations.
3. Request quotes from vendors and service providers.
4. New vendor submittals to the accounting department.
5. Open new vendor accounts.
6. Complete purchase orders with vendor accounts.
7. Reconcile phone bills.
8. Order supplies and maintain inventory par levels.
9. Maintain and update communication boards for the department and any other methods of communication.
10. Log guest requests through GXP
11. Other duties as assigned.

Job Skills:

1. Computer experience especially Microsoft Office software.
2. Organizational Skills
3. Multi-tasking skills.
4. Excellent verbal and written communication skills.

Requirements

Education

• High School Diploma. Some college courses preferred.

Experience

• 2- 3 years administrative experience.