Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Interim Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Launch Vehicles is seeking an Administrative Assistant Level 4 to join our Program Team located in Chandler, Arizona. This role is an on-site position and will provide administrative support on restricted programs in a fast-paced aerospace environment, as well as overall program support coordination; facilities, onboarding, IT/IS, and training.

This position will work a 9/80 schedule, with every other Friday off.

Essential Functions:

• Manage and maintain calendars and schedules

• Schedule and manage multiple conference rooms

• Schedule meetings, track action items, and coordinate technical reviews

• Ensure appropriate meeting preparations are made (coordination of call-in number, meeting materials, meals, etc.)

• Coordinate travel arrangements and process expense reports

• Create accurate and concise correspondence, forms, reports, spreadsheets, presentations, etc.

• Compose responses to routine inquiries

• Assist in compiling weekly leadership status reports

• Interact with employees, leaders, and customers

• Assist with on-boarding new program employees

• Coordinate support from facilities, IS, IT, and training

• Responsibilities include the full range of standard administrative duties to include meeting coordination, document preparation, escorting visitors, and preparation of briefings

• Distribute reports, data, and forms to the organization as needed

• Must work well under pressure, be an independent thinker, and have track record of working in a fast-paced, multifaceted environment

• Will be responsible for handling Program Director and Senior Managers calendars with precision

• Experience participating and hosting in-person and remote Video Teleconference meetings (i.e., Zoom, Skype, Teams, etc.)

• Work is highly proprietary in nature and an ability to handle information with discretion is critical

• Assisting in uploading and maintaining the team’s SharePoint sites

• Interacts with Operating/Business Unit, Sector, Corporate and External Customer’s high-level executives, administrative, and line management personnel to gather or convey relevant information

Basic Qualifications:

• High School diploma or equivalent and 6 years additional education and/or administrative support experience

• Must have the ability to obtain and maintain a U.S. Government DoD Secret security clearance which typically requires U.S. Citizenship

• Strong written and verbal communications skills

• Highly motivated, enthusiastic, able to juggle multiple tasks, competing priorities and respond quickly in a dynamic environment, detail oriented

• Proficiency in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook

• Able to demonstrate independent judgment in fast-paced office environment

• Experience with SharePoint and Costpoint

• This is an on-site position

Preferred Qualifications:

• Active DOD Secret Clearance

• Executive administrative support experience

• Experience working with government customers

• Knowledge of NGC resources, policies, and procedures is desirable

• Experience with Concur (or similar, ITRIP) travel and expense reporting system

• Successful candidate will have a strong commitment to ethics and integrity

Curious about all the exciting developments with the Northrop Grumman Space Sector? Click the link below:

https://www.northrop