Senior Intake Assistant

Overview

Determines customer needs and provides accurate and responsive intake to ensure customer satisfaction. Provides general information to the referrer, patient and community ensuring excellent customer service. Processes and transcribes patient information for referral entry and responds to electronic platforms, faxed or phone referrals. Follows admission criteria and processes referrals accordingly. Works under moderate supervision.

Compensation Range:$19.18 - $23.99 Hourly

​What We Provide

• Referral bonus opportunities     
• Generous paid time off (PTO), starting at 20 days of paid time off and 9 company holidays   
• Health insurance plan for you and your loved ones, Medical, Dental, Vision, Life and Disability    
• Employer-matched 401k retirement saving program  
• Personal and financial wellness programs    
• Pre-tax flexible spending accounts (FSAs) for healthcare and dependent care and commuter transit program
• Generous tuition reimbursement for qualifying degrees   
• Opportunities for professional growth and career advancement and CEU credits    

What You Will Do

• Responds to and resolves non-clinical issues and complaints in an accurate, effective and timely manner. May collaborate with other VNS Health staff or external departments to troubleshoot intake issues or escalate clinical issues to assigned clinical support.
• Handles and routes inbound faxes to designated referral channels and workforce systems across VNS Health.
• Responds to all electronic platforms, phone and faxed referrals. Updates electronic platform with final referral disposition.
• Reviews patient medical records received from referrer and transcribes required information, including demographic, insurance and clinical information into the VNS Health referral system. Attaches clinical documents into the Electronic Medical Record System (EMR).
• Obtains patient insurance and payment information from various sources and submits requested information to Patient Revenue Cycle Department for home care authorization. Verifies information and coordinates acceptance of cases with the department.
• Compiles patient demographic information using medical records, databases, and paper forms and enters it into the referral system. Provides appropriate handoff of information to team members to support a safe and effective discharge for the patient.
• Follows up to ensure that all necessary referral information is received and documented; contacts referrers to request specific missing information or documentation, as directed.
• Works within the Intake system to reconcile and mitigate risk inherent in referral processing.
• Coordinates and obtains outstanding face-to-face encounter forms on referrals.
• Establishes and promotes an ongoing collaborative relationship between VNS Health and/or other facilities, direct caregivers, physicians, nurses, discharge planners, case managers, social workers, etc. to facilitate adequate patient care transition.
• May collaborate with home Visiting MD services on providing home medical services for referred patients without PECOS/OPRA primary physicians.
• May train new Physician on the MD Portal and/or provide ongoing support to portal customers.
• Places orders for supplies, durable medical equipment, laboratory work and other appropriate items needed for the patient.
• Responds to inbound phone calls and determines customer needs while providing accurate and responsive intake and ensuring customer satisfaction.
• Facilitates the safe and timely transfer of patients from a hospital, skilled nursing facility, physician’s office, or other home care site to the care of VNSNY.
• Participates in special projects and performs other duties as assigned.

Qualifications

Education:

• High School Diploma or equivalency required
• Associate's Degree in Health Care, Business or related field preferred

Work Experience:

• Minimum one year of customer service experience, preferably in the healthcare industry (i.e. hospital, long term care, home care setting, or medical office required
• Ability to quickly learn and understand medical terminology required
• Experience entering data, navigating and retrieving information