Project Administrator

We are looking for a Full-time Project Administrator in Tucker, Georgia to perform the following duties:

Provide a full service of support to the Construction Engineering and Inspection department. In charge of confidential file management, ordering supplies, and on-boarding of new employees. Coordinates and assists with special events, requests and project support. Excels within a demanding environment while successfully balancing staff and client needs.

• Assist with quality assurance management i.e., ensures that all policy and regulation changes are updated and employees are informed through verbal and/or written communications in a timely manner
• Respond to inquiries, requests from supervisors, co-workers and general public with accurate information in a professional and courteous manner
• Attend meetings, seminars, and training sessions as required
• Responsible for good public relations at all times
• Responsible for maintaining effective and open lines of communication to stay abreast of the needs of the team being supported
• Update project public outreach newsletter by designated deadlines
• Assist with developing presentations if requested
• Compose, prepare, and/or edit routine correspondence, letters, memoranda, applications, reports and other documents and distribute to management and staff
• Prepare, edit, and/or review reports by gathering data and typing draft and final reports; distribute reports to appropriate personnel; file final reports
• Utilize knowledge of various software programs to operate a computer in an effective and efficient manner
• Perform front desk duties to included, but not limited handling customer inquiries in-person and face to face, filing, mailing, copying, answering telephone, etc. Other duties as assigned: While the following duties are typical of the position, they are not all encompassing. Each person is expected to assist with all duties that are required to deliver a quality product on schedule.
• Tracking and ordering office and break-room supplies

Requirements

KNOWLEDGE AND SKILLS:

• Intermediate skill using MS Office Word, Excel, PowerPoint, and Outlook
• Strong organizational, quantitative, and problem solving skills
• Ability to pay attention to detail
• Ability to approach problems both logically and creatively
• Ability to meet deadlines
• Ability to perform multiple assignments without immediate supervision

EDUCATION AND EXPERIENCE:

• Associate’s Degree in Secretarial Science, Business Administration or related field required
• 5 years of experience providing administrative support to management staff

Preferred Education and Experience

• 6 or more years of experience providing administrative support to management staff
• Experience in the engineering design industry and/or in the construction industry is desireable

LICENSURES, CERTIFICATIONS, AND REGISTRATIONS:

• None required

PHYSICAL REQUIREMENTS:

• This is largely a sedentary role; however, some filing is required
• This would require the ability to lift files and office supplies, open filing cabinets and bend or stand as necessary

WORK ENVIRONMENT:

• This job operates in a professional office environment
• This role routinely uses standard office equipment such as computers, phones, photocopiers, printers, filing cabinets and fax machines