Sr. Clinical Trials Project Mgr.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

265 Crittenden Blvd, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400119 Surgery-Cancer Control

Work Shift:

UR - Day (United States of America)

Range:

UR URG 112

Compensation Range:

$70,197.00 - $105,295.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE:
The Sr. Clinical Trials Project Mgr. role supports the URCC NCORP Research Base, a large, national clinical trials network that spans over 700 sites and engages thousands of research personnel across the country. This position requires independence, proactivity, attention to detail, and top-level professionalism and discretion. As a strategic partner to the Executive Director, the Assistant Director ensures efficient operations, effective communication, and seamless management of priorities and projects. Responsibilities include overseeing day to day operational activities, leading cross-functional team initiatives and works closely with the Executive Director to ensure projects are aligned with strategic priorities. This job requires the individual to be on-site during regular business hours, Monday – Friday, approximately 8:30am – 5:00pm. This role may involve occasional evening or weekend work and infrequent travel to meet organizational needs and support research operations effectively.

ESSENTIAL FUNCTIONS

Administrative and Operational Leadership and Support for Executive Director

• Serve as strategic partner to the Executive Director, providing high-level support in managing priorities, decision-making, and operational initiatives.
• Oversee day to day operations of the URCC NCORP Research Base, ensuring smooth coordination across departments, research sites, and partner organizations.
• Act as a liaison between the Executive Director and internal/external stakeholders, ensuring effective communication and follow-through on critical initiatives.
• Lead cross-functional initiatives and special projects, driving execution on operational goals, strategic planning, and research objectives.
• Supervise, coach, and mentor team managers and staff, fostering a collaborative, high-performance culture.
• Monitor compliance with program guidelines, deadlines, and regulatory requirements, ensuring accountability across the Research Base.
• Work collaboratively across functional teams to prepare reports for Executive Director on key updates, metrics, and milestones.
• Manage sensitive and complex situations on behalf of the Executive Director, using sound judgment, high-degree of discretion, and professionalism.
• Provide comprehensive administrative support, including calendar management, meeting coordination, agenda preparation, and tracking action items.
• Prepare high-quality reports, data, and visual materials for presentations and communications for submissions to NCI, Department of Surgery, Wilmot Cancer Institute, etc.
• Coordinate travel arrangements, expense reporting, and financial processes, time off requests, timecards, and position management through Workday and MyURHR.
• Prioritize and streamline incoming tasks and correspondence, optimizing the Executive Director’s time and ensuring seamless workflow.

Research Grant and Publications Management

• Coordinate renewal grant applications, gathering and analyzing information from multiple sources, proofreading, and editing submissions.
• Assist the Executive Director in preparing and submitting NIH grants (via ASSIST) and progress reports (via eRA Commons); maintain faculty CVs, Biosketches, and Other Support documents.
• Support project budgeting, financial reporting, and expenditure tracking.
• Assist with grant reviews, including downloading PDFs, reviewing scoring sheets, and upl