​​Senior Human Resources Assistant (Learning Initiatives)​

Job Identification (Reference Number): 18313
Position Title: Senior Human Resources Assistant (Learning Initiatives)
Duty Station City: Valencia
Duty Station Country:  Spain
Grade: G-7
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing date:  04 February 2026

Introduction

 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

 

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

 Context 

The Staff Learning Unit (SLU) is located within the Integrated Talent Management Division (ITM) of IOM and is responsible for managing programmes and initiatives established in line with the learning and development needs of the Organization. SLU is based in Valencia and Manila.

Under the overall supervision of the Chief, Integrated Talent Management Division (ITM) and the Head, Staff Learning Unit, and under the direct supervision of the HR Officer for Learning Initiatives, the Senior HR Assistant (Learning Initiatives) will oversee the full life cycle of learning initiatives, from the identification, design, implementation, monitoring, reporting and impact evaluation.
 

 

1. Manage the design, development, implementation, monitoring, reporting and impact evaluation of any assigned learning initiative/s.

2. Manage learning events and learning platforms provided by external service providers and consultants by contracting, overseeing the design and delivery of the work, working with service providers to develop playlists for learning platforms, reporting and ensuring payment. Establish and maintain vendor relationships with external content providers for learning events.

3. Respond to requests for input on the Unit’s progress in internal and external assessments (e.g., United Nations System-wide Action Plan on Gender Equality and the Empowerment of Women (UNSWAP), Multilateral Organisation Performance Assessment Network (MOPAN), etc); provide data and input to meet organizational reporting requirements. Ensure impactful reporting through data storytelling and testimonials.

4. Conceptualize and develop proposals for new learning programmes that target to address a role-based or context-based learning gap identified through surveys, discussions, workshops, etc. Seek internal or external funding for these proposals.

5. Contribute to the global learning calendar by ensuring that all learning events assigned are featured in the calendar and the learning management system.

6. Conduct Levels 1 and 2 evaluation (Kirkpatrick) following the delivery of these learning events.

7. Work closely with colleagues responsible for communications to design a comprehensive communications plan and implement global and targeted promotions leveraging relevant and innovative communication channels to drive engagement to these events.

8. Collaborate with Departments in Headquarters and/or with Regional Offices (ROs) as a Learning Focal for building a closer linkage between staff needs and SLU services. Offer personalized support and recommendations to Departments and/or ROs in defining and implementing their annual training plans.

9. Build inter-agency partnerships within the UN System, for sharing learning content and exploring avenues of collaboration. Advance the Unit’s workplan and commitments by participating in internal and inter-agency working groups.

10. Work with Suppl