Administrative Supervisor (HOPWA Program Administrator)

Posting number: FS002-14

Department: Community Services

Division: HOUSING & COMMUNITY DEVELOPMENT

Job classification: Administrative Supervisor (Federation)

Posting type: Open

Categories: Administration, Housing, Community Development, Grants Administration, Program Management

Summary

The Administrative Supervisor provides highly responsible advisory and administrative work planning, developing, analyzing, evaluating, advising on, and improving various programs, policies, work methods and procedures. They analyze and evaluate major segments of the division and, based on study findings, develops recommendations and advice to management for improving the effectiveness and efficiency of programs and operations. They also may supervise assigned staff and conduct performance evaluations.  

This job classification is included within the bargaining unit represented by Federation of Public Employees Supervisory and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees Supervisory.

This is a Management Category III position which includes six (6) additional Management Vacation Days and a Vehicle Allowance of $250/month.

Examples of duties

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification.   The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

•  At the direction of an administrative superior, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study considering objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations
• Handles department inquiries and complaints from the public and other City departments and outside agencies; alerts appropriate staff for follow up
• Researches problems notifies stakeholders of discrepancies and makes changes as needed
• As a support to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies
• Coordinates timely submission of all Commission Agenda Items for assigned department
• Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed Monitors various department budgets and reports any issues or shortfalls
• Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions
• Compiles data analyzes information and generates various reports
• Provides day-to-day supervision and training of assigned staff members; monitors and conducts performance evaluations
• Communicates with staff regarding inquiries related to department procedures, Personnel Rules, and Union contracts as they relate department operations
• Performs related work as required.

Qualifications

MINIMUM JOB REQUIREMENTS:

1. Bachelor's Degree in Business or Public Administration, or a closely related field.
2. Three (3) years of work experience administering the Housing Opportunities for Persons With Aids (HOPWA) program.
3. A minimum of one (1) year of supervisory experience.
4. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for one year of the required experience or education. 
5. If claiming Veterans' Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your on-line application.

PREFERRED QUALIFICATIONS:

1. Experience in contract development and contract administration.
2. Proficiency in Microsoft Excel.
3. Ability to communicate effective