Administrative Coordinator, Principal Giving - Wharton External Affairs

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator, Principal Giving - Wharton External Affairs

Job Profile Title

Administrative Coordinator

Job Description Summary

Wharton School Overview
Founded in 1881 as the world’s first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education’s individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit www.wharton.upenn.edu.

This position provides high level administrative support for the Senior Managing Director, Principal Giving & Board Relations. In addition, they will work closely with the Director of Board Relations and the Sr. Associate Director of Principal Giving Strategy and Experience. The successful candidate must be able to collaborate and manage multiple projects with simultaneous deadlines, as well as work as a member of the development team and the larger administrative coordinator team across External Affairs. Responsibilities include but are not limited to: carefully managing, scheduling, and organizing the Senior Managing Directors' schedule and interaction with faculty, senior administrators, alumni, donors/ prospects, volunteers, and others; coordinating complex travel arrangements - both domestic and international; drafting correspondence; and aid in budget tracking. Included in confidential, ongoing cross divisional projects including back up support for Dean's travel on behalf of External Affairs. Poise, maturity and excellent judgment are required for this position, as well as a high attention to detail.

Job Description

Job Responsibilities

• Provide core Administrative Support to the Senior Managing Director, Principal Giving. 
• Manage, plan, and schedule meetings with internal and external parties. Serve as a representative for VIP visits and events.
• Support all aspects of the donor cycle- from engagement to stewardship. This includes report and proposal review, drafting correspondence (thank you, acknowledgement, memos and other assignments).
• Assist in the management of top prospects and volunteers.
• Ensure that the team are prepared with appropriate background material for meetings, events, appointments
• Effectively and efficiently ma