Executive Assistant

Company Description

How will you make your mark?

At AECOM, our work in providing access to clean water enables communities to thrive and ecosystems to flourish, contributing to a resilient future. As a global leader in infrastructure consulting, we are at the forefront of significant water projects, with over 6,000 of the industry’s best minds driving innovation and technical excellence. Together, we develop solutions that are not only best in the world, but best for the world.     

With an acceleration in infrastructure investment, your bold ideas and global expertise have never been more crucial. Join our dynamic team, where innovation, career growth, and collaboration are celebrated. Enjoy the freedom to grow with customizable career paths, water-specific technical and professional development and the potential to contribute to transformational projects worldwide.    Discover your #H2Opportunity

Job Description

AECOM is seeking an Executive Assistant (EA) to join our Baltimore, MD location in support of several Executive Leaders.  In this role the EA will be responsible for providing comprehensive support to the Global Business Line Chief Executive – Water, including the ability to anticipate needs, offer proactive solutions, and think critically in a professional manner.  

Primary Job Responsibilities

• Provide calendar management for assigned Leaders. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Manage a variety of tasks that facilitate the assigned Leaders’ ability to effectively lead the organization including special projects, ELT related activities, preparation of reports and presentations, composing and responding to correspondence, making travel arrangements, and preparation of expense reports
• Work closely with assigned Leaders to ensure alignment of upcoming commitments and responsibilities
• Organize client, project and internal/external meetings including room bookings, preparation of conference rooms, coordinating with IT for additional technology requirements needed for engagements, and catering arrangements as required
• Support office events planning and communication to foster a positive, connected culture
• Other projects/duties as assigned for the overall benefit of the organization including office support as needed.
• Protect the confidentiality of information shared.

Qualifications

Minimum Requirements:

• Candidates must possess a High School diploma and at least 10 years of relevant experience.
• Experience working in a global environment and across multiple time zones.
• Ability to achieve results by influence and diplomacy across a large matrixed organization.
• Ability to anticipate business needs, handle issues and ask the right questions before problems arise.
• Highly proficient in Microsoft Outlook, Excel, Word and Power Point
• Adept at working in a highly demanding, dynamic and fast-paced environment
• Experience working with highly confidential information
• Ability to think and act independently
• Ability to provide time sensitive travel assistance as needed 7 days per week.

Preferred Qualifications:

• 12 years of relevant experience

Additional Information

Offered rate of compensation (MD locations only) will be based on individual education, qualifications, experience, and work location. The salary range for this position is $61,000 - $112,000.

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are champion