About the role
<p></p><p>Our client is an international law firm based in Brussels. Offices are reachable by public transports.</p><p></p><br>Jobomschrijving<br><p></p><ul><li>Provide high-level administrative and personal support to senior executives and/or a team</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Handle internal and external correspondence, including emails and phone calls</li><li>Organise national and international travel arrangements, including flights, accommodation, and itineraries</li><li>Coordinate meetings, conferences, and client events (logistics, invitations, follow-ups)</li><li>Prepare presentations, reports, and documents</li><li>Maintain and organise electronic and paper filing systems</li><li>Manage extensive email traffic and act as a key point of contact in the absence of stakeholders</li><li>Support billing processes, including invoice preparation, follow-up, and coordination with finance teams</li><li>Update and maintain contact databases and internal systems</li><li>Provide ad hoc administrative support and assist visiting stakeholders when required</li></ul><p></p>
<ul><li>Minimum 5 years of experience in a similar Executive Assistant or Personal Assistant role</li><li>Strong organisational skills with the ability to prioritise and manage multiple tasks</li><li>Excellent attention to detail and high level of accuracy</li><li>Proactive, solution-oriented mindset with the ability to work independently</li><li>Strong interpersonal and communication skills, with the ability to interact at all levels</li><li>Discretion and confidentiality when handling sensitive information</li><li>Flexible, reliable, and able to perform under pressure in a fast-paced environment</li><li>Fluent English and excellent command of French or Dutch</li></ul>