Rural Graduate Medical Education Coordinator

Job Title

Rural Graduate Medical Education Coordinator

Agency

Texas A&M University Health Science Center

Department

Graduate Medical Education

Proposed Minimum Salary

Commensurate

Job Location

San Angelo, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are 

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want  

The Rural Graduate Medical Education (GME) Coordinator for the Graduate Medical Education Office works under direct supervision of the Director, Rural GME Operations and assists in a full range of administrative activities for the Office. Creates and maintains office schedules, manages communications, orders supplies, coordinates meetings and events, provides administrative support and coordination for the rural GME office, assists residency program administration with administrative tasks, and coordinates the implementation of office policies and procedures.

What you need to know

Schedule: Position’s working hours are primarily Monday-Friday, 8am-5pm; some after-hours and weekend work may be required; travel to health systems within the surrounding area and to other College of Medicine campuses may be required.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.

• Three years of related experience in office administration, office coordination or project support.

Preferred Qualifications

• Bachelor’s Degree

• Five (5) years of experience in office administration or office coordination, preferably in education or healthcare

• Experience in medical education or undergraduate education program coordination, healthcare management or operations, business administration, or education administration

• Previous TAMU experience

• Experience with conference, event planning and/or project management

• Experience working with faculty, staff, students and physicians

Knowledge, Skills, and Abilities

• Ability to work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Excellent interpersonal and communication skills.

• Effective planning and organization skills.

• Ability to travel independently to other and/or remote locations by driving.

Responsibilities:

Administrative Support Coordination

• Coordinates administrative support functions.

• Plans and coordinates administrative activities and services.

• Serves as assistant to the Director, Rural GME Operations which includes creating general office correspondence, reviewing documents, managing calendars and schedules, coordinating and planning meetings and events, completing routine reports and attending meetings or committees on behalf of supervisor.

• Monitors office procedures to eliminate duplication of effort and to streamline flow of operations and ensures adherence to office protocols.

• Provides administrative support to residency program administration in rural facing residency programs and/or rural track programs.

• Assists in the process for obtaining/maintaining initial/continued ACGME accreditation for rural facing residency programs and/or rural track programs.

• Administers and coordinates affiliate faculty portal activities for the Graduate Medical Education division of the Department of Medical Education.

• Administers contract routing, approval process tracking, and signature execution. Coordinates such activities with the Vashisht College of Medicine’s contract administrators.

• Coordinates travel arrangements and prepares itineraries.

• Plans