Administrative Assistant, Golf Maintenance

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A rare gem on Florida’s Gulf Coast of Southwest Florida, Naples Beach Club, a Four Seasons Resort, is an exclusive collection of 156 luxurious beachfront private residences and a 222-room hotel all within a 125-acre walkable coastal village in the heart of Old Naples. Honoring local heritage and artfully reimagined for modern-day elegance, the resort includes residents-only facilities and amenities, a luxury spa and state-of-the-art well-being/fitness center, exquisite and diverse fine dining outlets, outdoor pursuits to include a tennis center, and an 18-hole golf course, bowling and movie theater experiences, and an exclusive private club. The first of its kind, the Naples Beach Club, a Four Seasons Resort, is paradise found.

About the Role 

The Golf Maintenance Administrative Assistant is a key support role within the Golf Course Maintenance Department, responsible for ensuring smooth daily operations through accurate administration, efficient communication, and strong organizational support. 

In this role, you will manage scheduling, documentation, inventory tracking, communication flow, and departmental coordination. You will work closely with the Golf Maintenance and Landscaping teams to help maintain exceptional golf course conditions and a seamless guest experience. 

What You Will Do 

• Assist with daily administrative operations including scheduling, payroll submissions, and attendance tracking for the maintenance team. 

• Organize and maintain departmental records, including equipment logs, chemical inventories, safety documents, and work orders. 

• Support purchasing activities by preparing requisitions, tracking deliveries, and monitoring inventory of supplies and materials. 

• Coordinate communication between Golf Maintenance, Golf Operations, Landscaping, and other departments. 

• Prepare daily work boards, crew assignments, and project update documents as directed by leadership. 

• Assist with onboarding tasks for new hires, including paperwork, uniform issuance, and orientation scheduling. 

• Help maintain compliance with safety protocols and environmental regulations through updated documentation and reporting. 

• Answer calls, emails, and internal requests with professionalism and timely follow-up. 

• Assist with budget tracking, invoice processing, and vendor communication. 

• Support special projects, tournaments, and events by coordinating logistics and preparing materials. 

• And more! 

What You Bring 

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