University Records & Information Manager

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

University Records & Information Manager

Job Profile Title

Manager C, Curatorial

Job Description Summary

About the Penn Libraries

The Penn Libraries provides a network of information resources and knowledge services that are vital to teaching, research, and learning at the University of Pennsylvania. This network includes 19 physical libraries, recognized for their collections, and a digital library known for innovation and richness of content. Through dynamic programming and exhibitions, and through the acquisition and preservation of literary and artistic artifacts, the Penn Libraries documents a wealth of social and historical periods, bringing scholarship to life at the University and in the various communities it serves.

The Records & Information Manager will: develop and deliver enterprise-wide records management strategies to ensure effective and appropriate disposition of all University records regardless of format; create and establish procedures and policies for the revision and maintenance of records retention schedules and strategies for their implementation in consultation with university leadership, including the Office of General Counsel; serve as a unique-on-campus subject matter expert in records and information management by developing and delivering training and information resources and consulting with staff, administrators, and faculty on record keeping practices; proactively engage stakeholders at all levels to develop organizational capability for the management and disposition of digital records & information; and review records and information, regardless of formats, against records retention schedules and ensure appropriate disposition, including the coordination of records transfers to the University Archives.

Job Description

Job Responsibilities

• Develop and deliver enterprise-wide records management strategies to ensure effective and appropriate disposition of all University rec