ADMINISTRATIVE ASSISTANT III - 22010264

Requisition No: 860340 

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT III - 22010264

 Pay Plan: State Courts System

Position Number: 22010264 

Salary:  $48,442.20 

Posting Closing Date: 09/18/2025 

Total Compensation Estimator Tool

 

ADMINISTRATIVE OFFICE OF THE COURTS
JOB ANNOUNCEMENT

 

Job Title: Administrative Assistant III (Calendar Coordinator) - County Criminal Court Division (State Funded)

SALARY: $48,442.20 Annually   Applicants interested in the position should also submit an application on our website, which is https://www.governmentjobs.com/careers/jud11flcourts.  

Description

 

Salary is Non-Negotiable. The successful candidate will be hired at the minimum salary.

The essential function of the position within the County Criminal Operations Division is to provide complex administrative, caseload management and clerical support. The position is responsible for caseload management for 15 Judges and assists in caseload management of 32 Traffic Hearing Officers regarding the setting of Criminal Traffic, Misdemeanor and Civil Traffic Infractions. This individual will be responsible for preparing and scheduling these types of cases by utilizing an automated calendaring system known as the Calendaring Workbench. Effective relationships are essential with the members of the judiciary, court system personnel, law enforcement, attorneys as well as the general public. The position works independently, reporting major activities through periodic meetings with a Court Operations Manager.

This position is eligible for a hybrid remote work/onsite schedule after a 90-day period, as outlined by existing Circuit policies and procedures.

 

Responsibilities

 

Calendar Workbench Duties

• Manages 15 County Court Judges caseloads and schedules; and assists the Traffic Hearing Officer Liaison in managing 32 Traffic Hearing Officers caseloads on a weekly basis which includes Criminal Traffic, Misdemeanor and Civil Traffic Infractions, by analyzing weekly backlog reports.
• Schedules cases for the County Court Criminal Division utilizing an automated calendaring system (Calendaring Workbench) for 8 Central divisions and 5 District Courts and processes an average of 20,000 to 25,000 traffic and misdemeanor cases weekly.
• Enters necessary information in the Calendar Workbench system reflecting Judges’ vacations, leave requests and change of calendars specifically requested by the Judges or Administrative Judge.
• Enters adjustments in TIS (Traffic Information System) and CJIS (Criminal Justice Information System) regarding Sounding Calendars and partioning of sessions by attorney type.
• Reviews and determines accuracy of setting of cases by the Calendar Workbench system. Makes changes as needed and generates and provides a report of cases set to the Clerk of Courts for preparation purposes.
• Prepares weekly Judges’ schedule for printing, copying, e-mailing and distributing to all pertinent court personnel, Judges and outside agencies.
• Prepares daily Judge’s schedule indicating amount of cases scheduled for that week per division, and distributes to Judges, Judicial Assistant’s and other court personnel.
• Prepares weekly misdemeanor schedules for distribution to the Clerk of Courts supervisors at the Richard E. Gerstein Justice Building and District courthouses to be used for In-Court setting of Misdemeanor cases.

Administrative Duties

• Obtains calendar coverage for Judges and assists in obtaining coverage for Civil Traffic Hearing Officers for emergency situations, illnesses and when leave is requested.
• Resolves discrepancies concerning scheduling of police officers for court.
• Responsible for contacting and informing computer system personnel when new Judges are assigned to the division as well as other internal or external agencies.
• Prepares and distributes monthly pending statistics and set cases for all County Court Judges.
• Meets with individual Judges to discuss their caseloads and offer suggestions on reducing backlogs and improve case management based on their pending statistics.
• Meets with the Administrative Judge to determine best course of action in handling backlogs in the division.
• Works in conjunction with Traffic Hearing Officer Liaison on weekly scheduling of criminal and Traffic Infraction cases to determine courtroom availability and setting needs.
• Conducts research and works on special projects when requested by Chief Judge, Administrative Judge