Project Coordinator I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research, and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease, and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

 

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

 

The Basic Sciences Division is one of six scientific Divisions at Fred Hutch and is comprised of 30 faculty-led laboratories whose research is focused on understanding the normal molecular functioning of cells as well as the disruption that causes cancer and infectious diseases.

 

The Division is recruiting a Project Coordinator I. The Project Coordinator will work closely with Division administration leads, Research Administrators, and central administration partners to provide division operations administrative support. This position will serve as coordinator for various general administrative tasks and is an ideal opportunity for someone that enjoys collaborative work, has great organization and communication skills, excellent attention to detail, and an interest in supporting research.

Responsibilities

General job responsibilities:

• Assist with procurement of goods and services to support division operations
• Process reimbursement requests for travel and other expenses
• Travel arrangement support and coordination
• Building bulletin board curation and management
• Mailing list maintenance, physical mail sorting, and processing mailstop changes
• Submitting Facilities work orders for building and/or equipment related requests
• Coordination of building emergency-related processes and tasks
• Back-up support for division space and facilities operations
• Triage incoming requests for central division operation inbox
• Team building activities planning and facilitation
• Central calendar management and updates
• Purchasing card expense reconciliation and management for division
• Billing support for shared division expenses
• Basic personnel onboarding and offboarding tasks
• Maintain up-to-date division personnel lists
• Website updates
• Update membership to Division Microsoft Teams site
• Support non-exempt employees time sheet reporting
• Clerical aspects of pre and post award activities as directed, such as gathering documents, assisting with completion of content, acquiring signatures and formatting content
• Facilitate updates to faculty CVs
• Other duties as assigned

A cover letter is required for this position.

Qualifications

MINIMUM QUALIFICATIONS:

• BA/BS in related field or equivalent experience required
• Minimum of one year post-master’s or three years post-bachelor’s project coordination experience in a research setting
• Strong written and oral communication skills

PREFERRED QUALIFICATIONS:

• Demonstrated initiative: Self-motivated and proactive approach to work
• Customer service orientation (ability to provide excellent customer service to internal and external stakeholders)
• Adept with Microsoft Office (Word, Excel)
• Experience with website editing, Adobe Experience Manager
• Experience using Microsoft Teams
• Affinity towards process improvement and adoption
• Skilled at managing multiple communication streams in a timely and organized manner
• Demonstrate a strong attention to detail
• Demonstratable experience with successful planning, organizing, and prioritizing your work
• Ability to navigate complex internal systems and departments
• Interest in working on process impro