Secretary Executive

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.  

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today! 

Job Description

We are seeking a detail-oriented and proactive Administrative Assistant to support our engineering team. The ideal candidate will provide comprehensive administrative support, ensure efficient operations within the group, and facilitate effective communication among team members.

AS A SECRETARY EXECUTIVE, YOU WILL:

• Provide administrative support to engineering staff, including scheduling meetings, managing calendars, and coordinating travel arrangements
• Organize and coordinate meetings, department communications, and other events, including arranging meeting spaces, accommodations, meals, and technology
• Answer phones, prioritize interruptions and take messages
• Maintain up-to-date organizational charts and contact lists
• Serve as a point of contact for internal and external communications, responding to inquiries and directing them to appropriate team members
• Manage employee breakrooms including ordering and stocking breakroom and office supplies
• Support the procurement process by assisting with purchase orders and vendor management
• Collaborate with other departments to streamline processes and improve efficiency

REQUIRED EDUCATION, EXPERIENCE & SKILLS:

• Associate's degree and at least 5 years of administrative experience with executive leadership, or an equivalent combination of education and experience
• Intermediate to expert knowledge and use of Microsoft Word, Outlook, Teams, PowerPoint, Excel, and SharePoint
• Positive, can-do demeanor even in stressful situations
• Experience building relationships and partnering with executives
• Ability to handle confidential information with integrity and exercise discretion
• Strong attention to detail and accuracy, with a high level of discipline and timely follow-through
• Strong problem-solving skills, with a bias toward action and enabling the team to execute efficiently and effectively
• Ability to work independently and function as part of a team in a dynamic, agile work environment
• Well-developed organizational, prioritization, multitasking, and time management skills
• Strong, clear, and concise verbal and written communication skills and ability to interact with all levels of internal and external contacts with tact and professionalism
• Legal work authorization in the United States - Sponsorship will not be provided for this role.

PREFERRED EDUCATION, EXPERIENCE & SKILLS:

• Excellent skills using advanced communication equipment, specifically in conference rooms and for meetings
• Experience with complex domestic and international travel and/or customs using the system Concur

Schedule:

The general working hours for this role are 8:00 AM - 4:30 PM EST based onsite.

Why Work in the Greater Miami Valley Area
Our facility is located in Sidney, OH, conveniently located within driving distance to several larger cities, such as Dayton, Troy, and Columbus. The area’s generally low costs of living, excellent school systems, and low crime rates create a family-friendly environment. The area is home to several growing communities with restaurants, festivals, shopping, and arts scenes that make them exciting places to live and work.

About Our Location
Our newly renovated Sidney campus has 1M square feet of manufacturing floor with an additional 120k square feet of leading-edge lab facilities. This location is the headquarters for our HVACR Americas business unit. Through our many years of compressor expertise, our products help bring comfo