DOC Centralia Record Office Unit Office Coordinator

Position Title: Office Coordinator​

Agency: Department of Corrections
Class Title: OFFICE COORDINATOR - 30025 
Skill Option: Keyboarding 
Bilingual Option: None 
Closing Date/Time: 01/28/2025 11:59 p.m.
Salary: Anticipated Starting Salary $4,130/month; CBA Applies; Full Range: $4,130 - $5,463/month
Job Type: Salaried
Category: Full Time 
County: Clinton
Number of Vacancies: 1
Plan/BU: RC014

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  44104 

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

The Illinois Department of Corrections is seeking a motivated, organized, and professional Office Coordinator for the Record Office at Centralia Correctional Center. This candidate will demonstrate a strong understanding of office practices and procedures including taking phone calls, processing mail, communicating with employees, and working with confidential information. This is a great opportunity for someone who is detail oriented, enjoys working with others, and is self-motivated. We encourage all qualified applicants to apply.

Essential Functions

• Functions as an administrative secretary.
• Serves as support staff to the Office Administrator III.
• Monitors the O360 System to ensure accurate data entry for appropriate time awards, time revocations, projected release dates and mandatory release dates.
• Organizes and maintains all files relating to educational good conduct credits and supplemental sentencing credits.
• Composes and keyboards routine memos regarding updated/revised procedures and processes for the Record Office.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
• Requires the ability to keyboard accurately at 30 words per minute.

Preferred Qualifications

• Prefers at least one (1) year of experience using a data entry program such as Offender360 (O360) or similar program to gather data and prepare reports.
• Prefers at least two (2) years of experience working with confidential information and material and interpreting legal terminology.
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