Principal Contract Administrator - 90377688 - DC/WIL/PHL/NY

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As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

 

Are you ready to join our team?

Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

 

This position can be located in either Washington D.C., Wilmington DE, Philadelphia PA, Baltimore MD, Boston MA, or New York, NY.

 

SUMMARY OF DUTIES:
As a key member of the Contract Management Center of Excellence, this role will be interfacing and supporting the CAPD project teams on contract management and compliance to Amtrak’s contract management procedures.  This role will manage and delivery of the contract management handbook documentation for the Contract Management Center of Excellence. This role will be developing and rolling out new procedures, guidelines, training aids, and delivering training to the project Contract Managers, Contracting Officer Technical Representatives (COTRs), and Project Managers within Capital Delivery (CAPD). The Principal Contract Administrator will serve as a subject matter expert for CAPD users for the Enterprise Project and Portfolio Management (EPPM) and other Amtrak systems utilized by CAPD to manage the construction contracts. This role will regularly solicit lessons learned, update procedures, train new CAPD project team members, and issue communications to the CAPD organization regarding contract management procedures and best practices. 

 

ESSENTIAL FUNCTIONS:

• Develop and roll out new procedures, guidelines, training aids, and deliver training to the Project Contract Managers, COTRs, and PMs.   
• Develop and manage the PDCM CM documentation and SharePoint site.  
• Update contract management procedures based on lessons learned from projects or gaps identified in the processes. 
• Train new CAPD project resources on contract management procedures and Amtrak systems supporting projects as part of CAPD onboarding.   
• Serve as an EPPM and Amtrak system subject matter expert for the CAPD project teams.  
• Develop and issue regular communications regarding contract management best practices, helpful hints and quick reference guides.  
• In conjunction with the Procurement & Supply Chain team and Law, develops, disseminates, and implements contract management best practices. 
• Effectively creates and uses written material, oral presentations and verbal interchange, and be at ease working with business leaders and executive staff. 
• Ensure contract compliance with applicable laws and regulations, including FAR, across the CAPD portfolio. 
• Conducts regular workforce analysis with CAPD project delivery and engineering teams to ensure appropriate COTR and CM resources are in place to support CAPD projects. 
• Work with the project teams to foster compliance to contract management procedures and monitor compliance. 
• Work proactively and collaboratively with other Amtrak departments to update CM procedures and links when departmental procedures are updated.

 

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in business, supply chain, engineering, construction management, communications or related field of study with a minimum of 7 years of relevant work experience or any equivalent combination of education and experience. 
• Demonstrated knowledge and understanding of financial concepts and business process issues. 
• Demonstrated change management skills to facilitate internal communications between relevant departments to effectively manage project development. 
• Excellent listening, interpersonal, written, and oral communication skills to enable interaction with senior Amtrak management and all levels within CAPD, Procurement, Law and other departments. 
• Logical and efficient, with keen attention to detail. 
• Highly motivated and self-directed 
• Ability to collaborate and ensure input from different departments in work product. 
• Ability to organize departmental documentation and records into a lo