Sr. Manager, Business Operations

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami/UHealth Department of Dermatology has an exciting opportunity for a full-time Senior Manager, Business Operations to work in Miami, FL.    The Senior Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management.

CORE JOB FUNCTIONS                                                                                           

• Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.

• Develops and ensures adherence to the department’s annual budget, in accordance with University guidelines and policies.  Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.

• Advances the strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan.

• Formulates department policies and guidelines to carry out the University and department mission.

• Oversees the review, approval and reporting of all expenditures.  Reviews and approves financial transactions.

• Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information.

• Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.

• Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.

• Implements department human resources actions, which may include hiring, terminations, salary etc.  Recruits, trains and prepares performance reports for staff.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions

Financial

• Provide accurate and timely management and decision making information; highlighting improvement initiatives and action plans for assigned departments.

• Participate and contribute on the design and development of business initiatives to include key performance indicators and benchmarks linking performance to strategy. Make recommendations in strategic long range and tactical planning by providing financial analyses and business evaluation reports and information.

• Conduct department fiscal analysis by preparing and reviewing the monthly and quarterly financial reports, creating forecasts for each department and generating relevant commentaries of key variances to budget, highlighting risks and opportunities to achieving goals and impact upon operations.

• Prepare detailed budgets and operational forecasts for all level of activities conducted by the departments while meeting University guidelines and deadlines.

• Develop, prepare and present summarized monthly departmental performance report with key indicators (financial and non-financial) including reconciliations, faculty productivity reports, clinical and research activity analysis.

• Develop financial metrics and monitor faculty performance to make recommendations regarding compensation plans and potential areas for increased revenue.

• Contribute to the development of growth opportunities, studying economic trends, competitive analysis, market share and business case development including scenario planning

• Work with department administrators and Chairs, Planning and Analysis to support the development and management of Chair packages, analyzin