Administrator, Procurement

SALARY

$84,678.94

POSITION SUMMARY

Under general supervision, responsible for purchasing and related contract administration activities within an area of the department, procuring the goods and services necessary for the daily operations of the Authority.

PRIMARY RESPONSIBILITIES

•           Responsible for various types of procurements, such as preparation of bid proposals (including Invitations for Bids, Requests for Proposals, and Letters of Interest and Qualifications), review of contractor responses, and preparation recommendations in accordance with all applicable laws and CTA regulations.

•           Reviews contract specifications, conducts pre-bid and pre-award meetings, determines responsiveness and responsibility of bidders, negotiates contracts and change orders; and coordinates contractual approvals with responsible departments.

•           Administers addendums, directive letters, change orders, and proceed orders for contracts as required.

•           Meets with vendors, user groups such as Technology, Human Resources, Facilities Maintenance, Operations, Construction and Engineering; and Law, Risk Management and Diversity as needed.

•           Coordinates and participates in evaluation, selection, and negotiation committees to obtain goods or services as directed.

•                       Prepares requests for concurrence and approval from funding on procurements as necessary.

•           Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position may include the following jobs:

Job Title

•           None

CHALLENGES

•           Funding/Budget Constraints, Market Conditions, Shifting Needs/Priorities, Compressed Time Schedule, Regulatory Compliance/Constraints, Vendor Performance, Consultation and Coordination with User, Law, Risk, Capital Investment, and Diversity departments to ensure that all laws and program requirements are met in the contracting process.

EDUCATION/EXPERIENCE REQUIREMENTS

•           Bachelor’s degree in Business Administration or a combination of education and experience related to this position.

•           Three (3) years of experience in office administration or project management preferred.

PHYSICAL REQUIREMENTS

•           Must be able to move and maneuver up to 25 pounds.

•           Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.

•           Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE, SKILLS, AND ABILITIES

•           General knowledge and understanding of formal and informal bidding procedures.

•           Working