AVP Supply Chain - Operations

Position Title:

AVP Supply Chain - Operations

Department:

Supply Chain

Job Description:

General Description:

The AVP Supply Chain Operations oversees the day-to-day logistics, distribution, and purchasing activities for OU Medicine Supply Chain. Responsibilities include but are not limited to: planning, scheduling and coordinating the supply, material flow, purchasing, and storage of inventory from the suppliers to end users. These responsibilities include the oversight of the Purchasing, Receiving, Courier, Warehousing, and Inventory Control teams as well as the on-site operations for each facility. The Administrative Director is responsible for continuous improvement and the development of appropriate policies, procedures, and processes to ensure effective and efficient Supply Chain operations.

Essential Responsibilities:

Responsibilities listed in this section are core to the position.  Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. 

• Responsible for partnering and leading with OU Medicine management to pursue opportunities for reduction of expenses in equipment, supplies, and service areas for all aspects of the supply chain.
• Planning, scheduling and coordinating the supply, material flow, purchasing and storage of inventory from the supplier to end users.
• Controlling the flow of materials and/or products to ensure arrival according to schedule and specifications to maximize efficiency.
• Monitoring the quality, quantity, cost, and efficiency of the movement and storage of supplies; finds cost effective ways to get supplies & materials to various end users throughout OU Medicine.
• Supply distribution includes par level replenishment system, department requisitions, stat Central Stores requests, and other unscheduled supply delivery requirements.
• Leads and/or directs system-wide purchase orders for capital equipment, products, and purchased services for OU Medicine.
• Analyzing data to monitor performance and plan improvements and demand.
• Coordinating and controlling the order cycle.
• Create policies or procedures for logistics and purchasing activities to ensure an effective and efficient operation.
• Resolves problems between Suppliers, Accounts Payable, and Receiving as they relate to purchase orders, invoice pricing, and receipt.
• Maintain metrics, reports, process documentation, customer service logs, or training or safety records.
• Managing all costs related to logistics and purchasing and that the cost stays within the allocated budget; monitor project logistics expenses and initiate plans to reduce costs.
• Appropriate quantities of supplies will be maintained throughout the organization. Maintain accuracy of the on-hand inventory levels as well as the inventory turns rates.
• Interviews, hires, conducts performance evaluations, trains and attends to personnel issues with staff under his/her area of responsibility.

Leadership

• Provide leadership and guidance to ensure that supply chain activities are cost effective and meet customer expectations.
• Demonstrate the ability within a team assignment to take a lead role in interpreting and applying resolution techniques; management of diversity in the workplace; effective communication and active listening skills, consensus-building and problem resolution practices in order to achieve team goals.
• Participate as a member of the varied hospital and medical center committees as necessary.
• Make public presentations and represent OU Medicine on boards, commissions, associations and committees as requested and approved by the Vice President, Supply Chain for OU Medicine.

Financial

• Function as a member of the OU Medicine Supply Chain management team participating in the development of operating and capital budgets, programs, policies and plans for the effective operation of the health system.
• Responsible to partner with OU Medicine management to pursue opportunities for reduction of expenses in equipment, supplies and service areas for all aspects of the supply chain.
• Deliver cost savings and value maximization to the total cost of ownership of equipment, supplies and services while fulfilling the mission of the organization.

Process, Quality and Service Improvement

• Responsible for OU Medicine’s compliance with all governing rules and procedures related to procurement and inventory management. This includes the monitoring and oversight of assigned departments, as well as organization-wide performance.
• Consult and collaborate with other OU Medicine administrators and managers to coordinate and implement interdepartmental operating procedures which improve procurement cycle activities.
• Creat