Project Administrative Assistant

Project Administrative Assistant 

 

SUMMARY  

Mortenson is currently seeking a Project Administrative Assistant  that will manage a wide range of administrative and executive support tasks.

 

RESPONSIBILITIES 

Perform regular administrative tasks and overall office organization

• Greet visitors and customers with a positive demeanor 
• Coordinate and set up meetings, handle calendars, and schedule travel
• Set up, organize, and manage filing systems
• Prepare documents, perform record keeping and filing duties as necessary
• Proofread communications and documents carefully 
• Prepare billing/invoices as needed 
• Coordination between numerous support groups; Safety, Human Resources, IT, Legal
• Utilizing Mortenson’s internal procurement system, procure miscellaneous goods as needed

Other duties as assigned, including:

• Understand the operating group and company resources
• Assist Operating Group Leadership members with miscellaneous duties such as expense reports and travel.

 

QUALIFICATIONS 

• Minimum three years administrative support experience required
• Detail orientation and the capability to proofread effectively
• Demonstrate flexibility as well as excellent organization and multi-tasking skills
• Display proficient skills in Microsoft Word, Excel, Outlook, and Power Point
• Exhibit effective communication and active listening skills 
• Positive professional attitude and strong customer service skills
• Construction-related business experience preferred 
• Experience with billing, invoicing, and timekeeping preferred

 

A few benefits offered include:  

(for Non-Craft & Non-Union Craft working 25+ hours / week) 

Medical and prescription drug plans that includes no additional cost vision coverage  

Dental plan  

401k retirement plan with a generous Mortenson match  

Paid time off, holidays, and other paid leaves  

Employer paid Life, AD&D, and disability insurance  

No-Cost mental health tool and concierge with extensive work-life resources 

Tuition reimbursement  

Adoption Assistance   

Gym Membership Discount Program   

 

The base pay range for this role is $24.04 - $32.45. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%). 

 

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.   

 

#LI-HC1 #IND-FYR

 

Please make note:  

Visa sponsorship is not offered for this position.  

 

ABOUT MORTENSON 

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.  

 

Let’s Redefine Possible®  

 

Equal Employment Opportunity 

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category. 

 

Other Items to Note 

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement. 

Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.