Scheduled Hours

37.5

Position Summary

The Office of Sponsored Research Services provides mission-critical support and risk management to the University’s research enterprise. The SUBS Grant Analyst (GA) enforces compliance and provides expert advice and training to faculty and administrators related to internal university/school and external agency procedures and policies related to research administration. Contracting responsibilities are university–wide and include preparing, negotiating and administering outgoing subagreements for sponsored research activities. Under the supervision of the Manager, the SUBS GA will review, process and negotiate subawards in the SUBSystem for both Danforth Campus and the School of Medicine. This is a remote position.

Job Description

Primary Duties & Responsibilities:

• Prepare, review and negotiate outgoing subagreements. Includes but is not limited to:
  • Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting sponsored research agreements.
  • Provide detail-oriented review of SUBSystem Required Items while providing expert guidance and enforcing compliance with university, school and external agency policies related to outgoing subawards.
  • Analyze sponsored research awards received from external funding agencies for required flow down terms, and active assurances (animals, humans, conflict of interest, etc.) to prepare appropriate outgoing subaward agreements.
  • Manage workload using status transparency for prioritization.  Ensure accurate and timely submission of all subawards to OSRS Signing Official for approval.
  • Administer and Manage the SUBS template portfolio of attachments, institutional database and internal Process documents.
• Exercise sound judgment regarding financial information to accurately create and approve Supplier Contracts (formerly Purchase Orders) and Supplier Contract Amendments in the university financial system (Workday) for subrecipient funding encumbrances.
• Provide expert advice and training to university research administrators and faculty on research administration processes and policies.
• Manage FFATA reporting using SUBSystem FFATA reports and fsrs.gov.
• Prepare weekly status report of SUBS teamwork load to facilitate prioritization and necessary follow-up of workload for Subagreements.
• Assist Manager with special projects and perform other tasks as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or a table

• Repetitive wrist, hand or finger movement

• Ability to move to on and off-campus locations

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Research Administration (1 Year)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Experience with sponsored research administration in a large university environment.
• Experience with accounting principles, federal and non-federal pre and post-award policies and university allowable cost principles.
• Knowledge of university’s organization, policies/procedures.
• Knowledge of the Uniform Guidance (UG).
• Knowledge of and ability to negotiate key contract terms and conditions.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Accounting Processes, Analytical Thinking, Critical Analysis, Critical Thinking, Cross-Functional Teamwork, Customer Service, Deadline Management, Detail-Oriented, Diplomacy,