Administrative Assistant Specialist
Vail ResortsAbout the role
Create Your Experience of a Lifetime!
Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
Job Benefits
- Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
- MORE employee discounts on lodging, food, gear, and mountain shuttles
- 401(k) Retirement Plan
- Employee Assistance Program
- Excellent training and professional development
- Referral Program
Full Time roles are eligible for the above, plus:
- Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
- Free ski passes for dependents
- Critical Illness and Accident plans
Job Summary:
The Ski Patrol Administrative Assistant provides critical operational and administrative support to the Ski Patrol and Mountain Safety teams. This full-time, year-round role is responsible for
coordinating patrol scheduling, supporting payroll processes, tracking certifications and training compliance, and managing and assisting with purchasing and inventory. This position requires advanced computer skills, exceptional organization, and the ability to manage multiple priorities while supporting essential safety operations.
Job Specifications:
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Starting Wage: $27/hr- $32/hr.
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Employment Type: Year Round
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Shift Type: Full Time hours available
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Minimum Age: At least 18 years of age
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Housing Availability: No
Job Responsibilities:
Patrol Administration
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Support day-to-day administrative functions for Ski Patrol operations
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Maintain accurate digital and physical records related to staffing, incidents, and operations
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Assist Patrol Leadership in reporting, communication, and process improvements
Scheduling & Staffing Coordination
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Build, manage, and adjust complex Ski Patrol schedules across seasons
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Coordinate daily staffing levels based on terrain, weather, and operational needs
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Track availability, time-off requests, and shift swaps
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Communicate schedule updates clearly to patrol staff and leadership
Payroll & Timekeeping
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Accurately track patrol hours, overtime, on-call shifts, and specialty pay
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Process payro
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