Senior Administrative Assistant - Teaching and Learning

Mesquite ISD - Compensation Plans

Clerical/Technical Support Compensation Plan

Pay Grade: 7
Shift Type: Full-Time
Wage/Hour Status: Non-Exempt
Reports To: Assistant Superintendent - Teaching & Learning
  

EMPLOYMENT BEGINS: As soon as possible 

PRIMARY PURPOSE:
•    To provide secretarial, receptionist and clerical support to the Assistant Superintendent of Teacher and Learning as well as division leadership personnel

QUALIFICATIONS: 
Education/Certification:
•    High School Diploma or equivalent

SPECIAL KNOWLEDGE/SKILLS:
•    Ability to effectively use technology and standard computer applications to complete job responsibilities
•    Knowledge of school district operations
•    Exhibit excellent communication and interpersonal skills

EXPERIENCE:
•    Prior secretarial experience at a school or administrative level

MAJOR RESPONSIBILITIES AND DUTIES:
•    Office Manager � Order supplies for the department and oversee equipment management
•    Assist visitors, school administrators, and staff
•    Work with department leadership to manage the Teaching and Learning budget and allocate funds accordingly
•    Help lead and guide office staff in the Teaching and Learning department
•    Answer telephones, take messages, route calls to appropriate personnel, and respond to inquiries while using professional discretion regarding confidential matters
•    Demonstrate effective communication, public relations, and interpersonal skills 
•    Utilize a number of platforms and applications such as Skyward, Munis, Frontline, Google applications, etc. to maintain operations of the department
•    Manage requisition and purchase orders
•    Work well with others, exhibit exceptional diplomacy, and maintain confidentiality
•    Manage the schedule of appointments for the Assistant Superintendent of Teaching and Learning and assist in maintaining the division calendar
•    Maintain a filing system for reports, correspondence, and other departmental documents
•    Facilitate relationships and workflow between external partners, Teaching and Learning, and campuses
•    Manage multiple projects simultaneously
•    Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES:
•    none

WORKING CONDITIONS:
Mental Demands:
•    Communicate effectively in oral and written form.
•    Interacting with the public and other staff and occasionally meeting multiple demands from several people
•    Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Physical demands/environmental factors:
•    Continuous typing
•    Reaching with hands and arms and frequently repeating the same hand, arm, or finger motion
•    Lifting/moving up to 10 lbs. such as supplies of copier paper
•    Moderate noise level in the work environment

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.