Title III Connect for Student Success Project Assistant - Grant Funded

We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.  

You belong here.  See why you will love working at NWTC.

Department:  Learning

Reports To:   Project Manager, Learning Division

FLSA Status:   Non-Exempt

Amount of Travel Required:   Some travel possible

Salary Grade:  B

Positions Supervised:   None

LOCATION:  Green Bay Campus

STANDARD HOURS:  37.5 hours per week. Monday - Friday 8:00 a.m. – 4:00 p.m.; Flexibility to work other hours as needed.

WAGE RANGE*: $18.98 - $20.46 per hour

Grant Funded through September 30, 2026

POSITION SUMMARY

This is a limited-term U.S. Department of Education grant funded position that will provide administrative support for the Title III: Connect for Student Success Grant Project Manager (75%). Primary responsibilities will include: communicating with and responding to project-related questions from within NWTC, consultants, and external evaluator, as well as scheduling meetings, preparing information for group dissemination, assist in building a communications campaign for the Teaching and Learning Center, and maintaining project documentation and files.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.

Essential Functions Statement(s)

• Provide Administrative Assistant duties to the Title III: Connect for Student Success Grant Project Manager, who will oversee the U.S. Department of Education funded Title III Strengthening Institutions Program grant.
• Communicate with and respond to project-related questions from within NWTC, consultants, and the external evaluator.
• Schedule, coordinate, prepare and distribute agendas for a variety of meetings, take meeting minutes and follow-up with meeting participants regarding assignments, timelines, etc.
• Create complex material and reports using word processing, spreadsheet software, database software, and presentation software.
• Maintain project files, manage schedules, and mail. Order office supplies.
• Assist with data entry and the compilation of data for grant reports as per U.S. Department of Education requirements.
• Reconcile and process expense reports, payment authorizations, originate budget transfers, travel/professional development requests, pro-card purchases, and petty cash reimbursements. Manage, allocate, and reconcile accounts accordingly. Track grant expenses and ensure alignment with federal cost principles.
• Assist in ensuring compliance with the U.S. Department of Education regulations. Maintain records to document compliance and ensure internal controls.
• Analysis of change request of budget and project scope to make recommendation to Project Manager and U.S. Department of Education.
• Assist key personnel and the external evaluation in gathering information.
• Collaborate with TLC leadership to promote its programs and services via the intranet, build out electronic assets, and compile TLC utilization trend data.
• Assist Project Manager with documenting impacts and dissemination to larger College stakeholders.

POSITION QUALIFICATIONS

Competency Statement(s)

• Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
• Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
• Diversity Oriented- Abi